Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a busy manufacturing operation on the Space Coast in Florida. This contract opportunity with permanent potential is ideal for someone who thrives in a fast-paced environment and can manage a large volume of invoices with accuracy and consistency. The position will play a key role in maintaining timely payments, supporting vendor relationships, and ensuring dependable accounts payable processes across the organization.

Responsibilities:

• Process a high volume of vendor invoices and payment activity while maintaining strong attention to accuracy and deadlines.

• Review purchase orders, receipts, and invoices to complete three-way matching and resolve discrepancies before payment is issued.

• Assign proper account codes and enter invoice data into the accounting system in accordance with company procedures.

• Prepare and support payment processing activities, including ACH transactions and scheduled check runs.

• Reconcile accounts payable records daily and investigate outstanding items to keep balances current and accurate.

• Communicate with vendors to answer payment questions, research issues, and maintain positive working relationships.

• Maintain vendor account details, update records as needed, and ensure documentation is complete and organized.

• Use Microsoft Dynamics GP, Excel, and other Microsoft Office tools to manage transactions, reporting, and account tracking.

• At least 2 years of experience in accounts payable, preferably in a high-volume processing environment.
• Working knowledge of core AP procedures, including invoice entry, account coding, reconciliation, and payment processing.
• Experience performing three-way match reviews and resolving invoice or receiving discrepancies.
• Proficiency with Microsoft Dynamics GP (Great Plains) and strong skills in Microsoft Excel and Microsoft Office applications.
• Familiarity with ACH payments, check runs, and vendor invoice management.
• Ability to communicate professionally with vendors and internal teams regarding account and payment matters.
• Strong organizational skills with the ability to handle multiple priorities while maintaining accuracy.