Executive Assistant

Executive Assistant to the President

Position Overview Our client is seeking a proactive and highly organized Executive Assistant to support the President, who leads multiple businesses. This role requires a resourceful professional who can manage shifting priorities, streamline day-to-day operations, and serve as a trusted partner across both professional and personal matters.

Key Responsibilities

• Oversee a dynamic calendar, scheduling meetings, appointments, and events.
• Coordinate domestic and international travel, including detailed itineraries and logistics.
• Prepare presentations, meeting materials, and follow-up action items.
• Manage communications and act as a liaison with internal and external contacts.
• Track projects, deadlines, and priorities across multiple business entities.
• Assist with personal scheduling, travel, and other confidential matters.
• Anticipate needs, solve problems proactively, and support special projects.
• Maintain confidential records and leverage technology to improve efficiency.
• Accompany the President on select business trips as needed.

Qualifications

• 5+ years of experience supporting a senior executive, business owner, CEO, or President.
• Proven success managing complex schedules, travel, and competing priorities.
• Exceptional organizational, communication, and problem-solving skills.
• High level of professionalism, discretion, and sound judgment.
• Tech-savvy with proficiency in Microsoft Office and modern productivity tools.
• Ability to thrive in a fast-paced, ever-changing environment.
• Willingness to travel occasionally, including overnight and international travel.

Ideal Candidate

• Organized, detail-oriented, and highly dependable.
• Calm under pressure and adaptable to changing demands.
• Comfortable handling both executive and personal support responsibilities.
• Relationship-driven and able to build trust quickly.
• Proactive, resourceful, and always a few steps ahead.

The client offers medical, dental, vision, company paid holidays and up to 15 days of PTO

Pay Details: $95,000.00 to $110,000.00 per year

Search managed by: Heather Stott-Mason

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.