Accounts Payable Specialist
Job Description
We are looking for an experienced Accounts Payable Specialist to join a fully onsite team in Vancouver, WA in a contract-to-permanent capacity. This position is ideal for someone who can take ownership of accounts payable operations in a high-volume, multi-entity environment while helping shape stronger vendor governance practices. The role offers the opportunity to work closely with finance and procurement partners, contribute to control improvements, and support a likely long-term transition after the initial contract period.
Responsibilities:
• Manage high-volume accounts payable activities across multiple business entities, ensuring accuracy, timeliness, and proper documentation.
• Review vendor records and supporting materials to confirm compliance with internal standards and entity-specific requirements.
• Build and improve vendor onboarding procedures to create a more controlled and consistent setup process.
• Establish and support policies, controls, and governance practices related to vendor maintenance and indirect procurement.
• Maintain vendor master data and oversee updates to reduce risk, improve data quality, and strengthen fraud prevention efforts.
• Handle ad hoc accounts payable matters, including vendor communication, exception resolution, and issue follow-up.
• Collaborate with finance leadership and procurement teams to align processes, enforce standards, and improve operational effectiveness.
• Support workflow-based invoice and payment activities, including account coding, ACH transactions, check runs, and related processing tasks.
• Use Excel tools such as pivot tables to analyze data, track trends, and support reporting needs.
• At least 3 years of accounts payable experience in a fast-paced, high-volume environment.
• Demonstrated experience working across multiple entities or business units with varying documentation requirements.
• Strong knowledge of vendor maintenance, invoice coding, account coding, ACH processing, and check run procedures.
• Ability to apply sound judgment, investigate discrepancies, and identify control or compliance concerns.
• Experience contributing to process improvement, internal controls, or vendor governance initiatives.
• Intermediate Excel skills, including the ability to work with pivot tables.
• Strong attention to detail and effective communication skills for working with vendors and internal stakeholders.
