Admin Office

Office Assistant

Position Type: Part-Time or Full-Time | Remote
Reports To: Business Owner

About the Role

We are looking for a reliable, organized, and proactive Remote Office Assistant to support the owner of a small business with day-to-day administrative tasks and help improve productivity.

The ideal candidate is comfortable working independently, has QuickBooks knowledge, pays close attention to detail, and enjoys keeping things organized. This role is designed to take administrative work off the owner's plate so they can focus on growing and managing the business.

Key Responsibilities

• Provide day-to-day administrative support to the business owner
• Organize emails, documents, files, appointments, and follow-ups
• Assist with scheduling meetings, calls, and other business activities
• Help maintain organized records and business information
• Perform data entry and general office administration
• Assist with QuickBooks, including transaction entry, categorization, invoicing, and basic bookkeeping support
• Help track bills, expenses, payments, and outstanding invoices
• Prepare information and reports for the owner as needed
• Follow up on tasks, requests, and deadlines to help keep projects moving
• Research vendors, products, services, or other business-related information when requested
• Help create and maintain simple spreadsheets, checklists, and processes
• Identify opportunities to streamline repetitive administrative tasks
• Take ownership of assigned tasks and communicate progress without requiring constant supervision
• Perform other administrative duties that help the owner operate the business more efficiently

What We're Looking For

• Previous experience as an office assistant, administrative assistant, virtual assistant, or similar role
• Working knowledge of QuickBooks
• Strong organizational and time-management skills
• Excellent attention to detail
• Comfortable working independently in a remote environment
• Good written and verbal communication skills
• Proficiency with email, Microsoft Office or Google Workspace, and spreadsheets
• Ability to prioritize tasks and meet deadlines
• Trustworthy and comfortable handling confidential business information
• Proactive mindset: someone who sees what needs to be done and takes initiative rather than waiting to be asked

What Success Looks Like

The successful candidate will help the owner save time, stay organized, follow through on important tasks, and spend more time focused on higher-value business activities.

We are looking for someone who can become a dependable right hand for administrative and operational support.

Work Arrangement

• Remote
• Weekly in-person meeting with the owner
• Flexible schedule, with agreed-upon availability and deadlines
• Primarily independent work with regular communication and check-ins