Accounts Payable

Established in 1961 in Italy, IMA is a world leader in the design and manufacture of automatic machines for the processing and packaging of pharmaceuticals, cosmetics, food, tea and coffee. IMA is a global pharmaceutical supplier with the widest range of state of the art processing and packaging systems. We work in a casual environment where ideas are valued and collaboration is key.

This position is full time days, M-F and located at our Leominster, MA facility.

Job Summary:

Responsible for accounts payable function including providing clerical support to pay the obligations of the organization. Works with vendors to ensure all required documents including w-9’s are received in order to process vendor invoices. Relies on prior experience and judgment to plan and accomplish goals.

Job Duties:

• Receive, process, verify and reconcile invoices.
• Stamps and sorts incoming mail. Separates into batch categories: those requiring approval/ review for processing and those to be matched up with purchase orders, receipts, and/or packing slips.
• Set up new vendors in SAP - Verifies all addresses and federal ID numbers of vendors.
• Calculates all extensions and totals on invoices, calculating and taking discounts when applicable.
• Reviews invoices and requisitions for satisfactory payment approval, checking vendor files for any previous payments.
• Accurately review, code and process vendor invoices.
• Perform data entry associated with accounts payable.
• Review and reconcile invoice discrepancies.
• Audit and process credit card bills.
• Receives and organizes statements from vendors; checks vendor files for payment of any invoices listed outstanding and calls vendors in regard to any old outstanding invoices for verification of unpaid, lost, or billed invoices.
• Address and respond to vendor inquiries.
• Make calls to vendors to clarify any questionable invoice items, process, or receiving signatures.
• Maintain historical records.
• Verify and audit employee expense reports to ensure compliance with corporate travel policy.
• Prepare vendor payment by check, ACH or wire transfer, monitoring discount opportunities, verifying federal id numbers, resolving purchase order, contract, invoice or payment discrepancies and documentation.
• Ensures credit is received for outstanding memos.
• Verify vendor accounts by reconciling monthly statments and related transactions.
• Maintain files related to Law 262 compliance.
• Post/clear wires & checks daily.
• Preparation of 1099’s .

Qualifications:

Education/ Experience:

Physical Requirements: