Project Coordinator

Litelab Corp.

Project Coordinator

Pay: $25.00 - $29.00 per hour

Join a Team That Brings Extraordinary Spaces to Life

Litelab is an internationally recognized lighting manufacturer specializing in custom, museum-quality LED fixtures. We partner with some of the world's most innovative architects, designers, and institutions to create exceptional environments through thoughtful, cutting-edge lighting solutions. Our mission is to empower visionaries and emerging talent while redefining the role lighting systems play in architecture and design.

If you're detail-oriented, proactive, and thrive in a collaborative environment, we'd love to hear from you.

Position Overview

Litelab is seeking a highly organized and motivated Project Coordinator to support our Project Management and Sales teams. In this critical role, you'll be the driving force behind smooth project execution, ensuring information flows seamlessly from quotation through project delivery.

The ideal candidate enjoys working in a fast-paced environment, managing multiple priorities, and collaborating across departments to deliver exceptional customer experiences. This is an exciting opportunity to contribute to high-profile architectural and lighting projects while building a rewarding career with a respected industry leader.

What You'll Do

As a Project Coordinator, you will:

• Provide administrative and operational support to Project Managers and the Sales Department.
• Prepare customer quotations, process orders, and follow up on active bids.
• Maintain and update quote databases to ensure information remains accurate and current.
• Manage project folders and department databases, including data stored within the company's ERP system.
• Support Project Managers throughout the project lifecycle, including quoting, order entry, approvals, releases, and delivery.
• Accurately enter sales orders and process purchase orders within 24 hours of receipt.
• Coordinate drawing schedules with Engineering to support project approvals and releases.
• Review and analyze project documentation, including architectural drawings and specifications relevant to Litelab's scope of work.
• Collaborate with Project Managers to ensure data accuracy and project consistency.
• Update project orders during release to reflect complete project scope and product requirements.
• Provide exceptional customer service while handling administrative needs for the Sales Department.
• Create detailed product and parts breakdowns from engineering documents for quotations and order processing.

What We're Looking For

Qualifications

• Associate's degree and 3-5 years of relevant experience, or an equivalent combination of education and professional experience.
• Previous experience in sales support, project coordination, customer service, or a related administrative role.

Skills & Attributes

• Strong organizational and time-management skills with the ability to manage multiple priorities successfully.
• Excellent attention to detail and commitment to accuracy.
• Professional communication skills, both written and verbal, with strong customer interaction abilities.
• Ability to follow written and verbal instructions while working independently and collaboratively.
• Proficiency with Microsoft Office applications and the ability to quickly learn new software and ERP systems.
• Basic mathematical and analytical skills.
• Positive attitude and willingness to take on new challenges and responsibilities.
• Ability to interpret technical documents, architectural drawings, and project specifications is a plus.

Why Join Litelab?

At Litelab, you'll become part of a passionate team that values innovation, collaboration, and professional growth. We offer a supportive workplace where your contributions directly impact the success of exciting architectural lighting projects around the globe.

Benefits

• 401(k)
• Health Insurance with employer funded HRA
• Dental Insurance
• Vision Insurance
• Life Insurance
• Short Term and Long Term Disability benefits
• Flexible Schedule
• Flexible Spending Account (FSA)
• Employee Assistance Program (EAP)
• Paid Time Off
• Professional Development Assistance
• Tuition Reimbursement

Work Location: In Person

Salary: $25.00 - $29.00/hr

Ready to help bring inspiring lighting projects to life? Apply today and become part of a team shaping the future of architectural lighting. ✨