Coordinator, Pre-Boarding

We are looking for a detail-oriented Coordinator, Pre-Boarding to support the onboarding experience for an agriculture organization in Loveland, Colorado. This Long-term Contract position focuses on coordinating pre-employment and onboarding activities, with a primary focus on I-9 employment eligibility verification and compliance. This role serves as a key point of contact for new hires, ensuring all required documentation is completed accurately and on time while providing a positive onboarding experience.

Responsibilities:

• Coordinate and manage the full I-9 verification process for new hires.
• Guide employees through Form I-9 completion and explain required documentation.
• Review identification and work authorization documents for accuracy and compliance.
• Ensure all I-9 forms are completed, processed, and stored in accordance with federal regulations.
• Schedule onboarding appointments, verification meetings, and new hire orientation sessions.
• Communicate with candidates regarding onboarding requirements, deadlines, and next steps.
• Track and maintain onboarding documentation and employee records.
• Partner with hiring managers, recruiters, and HR team members to ensure a smooth onboarding experience.
• Monitor outstanding, I-9s and proactively follow up with employees to resolve missing documentation.
• Maintain confidentiality of employee information and sensitive records.
• Assist with HR administrative tasks and special projects as needed.

• Experience supporting onboarding, pre-boarding, HR administration, or a closely related coordination function.
• Strong written and verbal communication skills with the ability to provide clear guidance and thorough follow-up.
• Demonstrated attention to detail when reviewing forms, records, and compliance-related paperwork.
• Ability to manage multiple tasks and deadlines in a fast-paced environment while maintaining accuracy.
• Familiarity with confidentiality standards and handling sensitive employee information responsibly.
• Proficiency with Microsoft Office applications and comfort working in HR or enterprise systems such as SAP.
• Working knowledge of hiring workflows, documentation processes, and policy-based administrative support.
• Ability to troubleshoot process issues and collaborate effectively with cross-functional teams.