Accounts Payable Specialist
Job Description
We are looking for an experienced Accounts Payable Specialist to support day-to-day payment operations for our team in Shirley, Massachusetts. This role is responsible for managing invoice flow, maintaining accurate vendor records, and helping ensure timely and compliant payments across a high-volume environment. The ideal candidate brings strong attention to detail, sound judgment, and the ability to communicate effectively with both internal stakeholders and external vendors.
Responsibilities:
• Manage the full accounts payable cycle, including receiving invoices, reviewing documentation, and preparing items for timely processing.
• Examine invoice details for accuracy, appropriate coding, approvals, and supporting records before payment is issued.
• Enter accounts payable transactions into the system with precision and maintain organized records for audit and reference purposes.
• Create and update vendor profiles, confirming tax documentation, remit-to information, and identification details are complete and accurate.
• Investigate and resolve billing discrepancies by coordinating with vendors and internal teams on pricing, receipts, approvals, and missing information.
• Process employee expense submissions and corporate card activity, ensuring adherence to company policies and proper supporting documentation.
• Prepare payments through checks, electronic methods, and wire transfers while identifying eligible discounts and resolving exceptions.
• Reconcile vendor statements, monitor outstanding items, and follow up on aged or disputed balances to maintain accurate accounts.
• Support compliance activities by maintaining required documentation, posting and clearing daily payments, and assisting with annual 1099 preparation.
**For immediate consideration please reach out to me immediately 508-205-2127, Eric Lebow**
• At least 3 years of accounts payable experience, preferably in a manufacturing or similarly fast-paced environment.
• Hands-on experience with high-volume, full-cycle accounts payable processing, including invoice entry, payment processing, and account reconciliation.
• Background handling employee expense reports, corporate card reviews, and year-end 1099 reporting.
• Proficiency with ERP systems such as SAP or other mid-to-large enterprise accounting platforms.
• Strong Microsoft Excel skills, including the ability to work effectively with existing spreadsheets and financial data.
• Experience managing vendor records and responding professionally to supplier questions, updates, and payment-related issues.
• Excellent organization, attention to detail, communication skills, and a collaborative approach to working with cross-functional teams.
**For immediate consideration please reach out to me immediately 508-205-2127, Eric Lebow**
