Executive Assistant

We are looking for an experienced and resourceful Executive Assistant to support day-to-day executive operations in Nashville, Tennessee. This contract opportunity is ideal for someone who thrives in a fast-paced environment, communicates with warmth and clarity, and enjoys being a trusted partner in both administrative and business support functions. The role offers a blend of executive scheduling, travel coordination, client-facing interaction, and creative support across marketing, recruiting, and lead generation activities.

Responsibilities:

• Manage complex calendars, schedule appointments, and ensure executives are prepared for internal and external meetings.

• Arrange business travel, including itineraries, lodging, transportation, and related logistics, while keeping plans organized and up to date.

• Welcome clients and guests with a courteous, attentive approach that creates a positive and welcoming experience.

• Support marketing efforts by creating or updating visual and digital content using Canva and contributing to social media activity.

• Assist with lead generation initiatives by reaching out to contacts, maintaining follow-up activity, and updating information within the CRM system.

• Provide recruiting support by reviewing resumes, identifying potential candidates, and helping monitor applicant pipelines from platforms.

• Prepare meeting materials, coordinate executive meeting details, and help keep priorities on track across multiple workstreams.

• Contribute to business growth initiatives by handling a mix of administrative, creative, and coordination tasks as needs evolve.

• Prior experience in an Executive Assistant or similar high-level administrative support role.

• Proficiency with Google Workspace, including tools used for scheduling, communication, and document management.

• Experience using Canva and supporting social media or marketing-related projects.

• Comfortable with lead generation activities, client outreach, and maintaining records in a CRM database.

• Ability to review resumes and assist with recruiting coordination in a detail-focused business setting.

• Excellent interpersonal skills with a welcoming, thoughtful, and highly experienced presence.