Business Operations Manager

We are looking for a highly organized Business Operations Manager to support a growing organization in St. Petersburg, Florida. This position plays a central role in coordinating executive priorities, keeping cross-functional activities on track, and ensuring clear communication across a fast-paced business entity. The ideal candidate brings strong judgment, excellent communication skills, and the ability to manage shifting priorities in a visible, client-facing environment.

Responsibilities:

• Coordinate executive schedules, meetings, and follow-up actions to help leadership maintain momentum on key initiatives.

• Capture important discussion points, decisions, and next steps during meetings, then drive timely follow-through with internal and external stakeholders.

• Monitor ongoing projects and commitments, reminding leaders of outstanding items and helping move priorities toward completion.

• Organize travel plans, weekly calendars, and meeting logistics for a team with frequent movement across locations and client engagements.

• Serve as a point of coordination between the president and cross-functional team members, including technology, quality assurance, program management, and data-focused leadership.

• Prepare presentations, reports, and business documents using Microsoft Office and other productivity tools to support operational planning and client interactions.

• Provide structure and visibility around upcoming meetings, stakeholder communications, and team activities to improve overall operational alignment.

• Support the evolving operational needs of a newly established business unit and contribute to building scalable administrative and coordination practices.

This is a permanent opportunity that will pay up to $100,000 depending upon experience. Please apply to Jane Gearhart if interested!

• 5+ years of experience in business operations, executive support, chief of staff support, or a similarly high-visibility coordination role.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and confidential information effectively.
• Excellent written and verbal communication skills, with confidence interacting with senior leaders and external clients.
• Proficiency with Microsoft Office and comfort learning or using AI-enabled productivity tools.
• Experience working in a fast-moving environment, ideally within a startup, emerging business unit, or growth-stage organization.
• Ability to take initiative, exercise sound judgment, and follow through independently on executive and team priorities.
• Background supporting compliance-driven, regulated, or government-related work is preferred but not required.