Posted August 14, 2026
Payroll Administrator
Robert Half
Ventura, CA, US
Full Time
75000USD - 95000USD per year
Job Description
Job Description
We are looking for a detail-oriented Payroll Administrator to oversee accurate payroll operations while providing day-to-day support across core human resources activities. This position plays an important role in maintaining compliance with California employment requirements, supporting employees throughout the employment lifecycle, and safeguarding sensitive information. Based in Ventura, California, the role is ideal for an individual who combines strong payroll knowledge with broad HR coordination experience.
Responsibilities:
• Manage end-to-end payroll processing for a workforce of more than 400 employees across varying pay cycles, ensuring all payments are completed accurately and on schedule.
• Review and process earnings and deductions such as incentive pay, commissions, benefit withholdings, and garnishments while resolving inconsistencies before payroll is finalized.
• Maintain organized payroll and employee records within HR and payroll platforms, keeping data current, accurate, and audit-ready.
• Reconcile payroll-related reports, support tax reporting activities, and assist with balancing payroll information to general ledger accounts.
• Partner with internal teams and external providers during payroll audits and year-end activities, including preparation for wage reporting requirements.
• Respond to employee questions related to pay, investigate discrepancies, and provide timely issue resolution with a high level of confidentiality.
• Support onboarding, orientation, employee status changes, and separation processes while ensuring personnel documentation meets policy and legal standards.
• Assist with benefits coordination, leave administration, workers' compensation matters, employee relations support, and recruiting logistics such as interview scheduling and new employee processing.• At least 5 years of experience administering full-cycle payroll, including payroll processing for employee populations exceeding 400 individuals.
• Minimum of 3 years of experience in a human resources generalist or closely related HR support role.
• Strong working knowledge of California payroll regulations, wage and hour rules, and broader employment compliance standards.
• Hands-on experience with ADP Workforce Now or similar payroll systems, along with confidence using Microsoft Office applications, especially Excel.
• Ability to manage multiple payroll schedules and support multi-state payroll environments when needed.
• High level of accuracy, organization, and judgment when handling confidential employee and compensation information.
• Effective verbal and written communication skills with the ability to interact professionally across all levels of an organization.
• Bachelor's degree in Human Resources, Business Administration, Accounting, or a related field is preferred; HR certification is a plus.
Responsibilities:
• Manage end-to-end payroll processing for a workforce of more than 400 employees across varying pay cycles, ensuring all payments are completed accurately and on schedule.
• Review and process earnings and deductions such as incentive pay, commissions, benefit withholdings, and garnishments while resolving inconsistencies before payroll is finalized.
• Maintain organized payroll and employee records within HR and payroll platforms, keeping data current, accurate, and audit-ready.
• Reconcile payroll-related reports, support tax reporting activities, and assist with balancing payroll information to general ledger accounts.
• Partner with internal teams and external providers during payroll audits and year-end activities, including preparation for wage reporting requirements.
• Respond to employee questions related to pay, investigate discrepancies, and provide timely issue resolution with a high level of confidentiality.
• Support onboarding, orientation, employee status changes, and separation processes while ensuring personnel documentation meets policy and legal standards.
• Assist with benefits coordination, leave administration, workers' compensation matters, employee relations support, and recruiting logistics such as interview scheduling and new employee processing.• At least 5 years of experience administering full-cycle payroll, including payroll processing for employee populations exceeding 400 individuals.
• Minimum of 3 years of experience in a human resources generalist or closely related HR support role.
• Strong working knowledge of California payroll regulations, wage and hour rules, and broader employment compliance standards.
• Hands-on experience with ADP Workforce Now or similar payroll systems, along with confidence using Microsoft Office applications, especially Excel.
• Ability to manage multiple payroll schedules and support multi-state payroll environments when needed.
• High level of accuracy, organization, and judgment when handling confidential employee and compensation information.
• Effective verbal and written communication skills with the ability to interact professionally across all levels of an organization.
• Bachelor's degree in Human Resources, Business Administration, Accounting, or a related field is preferred; HR certification is a plus.
