Billing Clerk

We are looking for a detail-oriented Billing Clerk to support high-volume service invoicing operations in West Allis, WI. This Long-term Contract position plays an important role in reviewing billing documents, entering accurate information, and helping ensure invoices are properly prepared for Finance processing. The ideal candidate is comfortable working in a fast-paced environment, managing vendor communication, and maintaining accuracy across billing records. Experience with Microsoft Dynamics 365 and service-related billing workflows will be valuable in this role.

Responsibilities:

• Manage a large daily workload of service-related vendor invoices received through a shared team mailbox, ensuring timely review and processing.

• Examine invoices connected to service calls and completed jobs to confirm billing details are correct before forwarding them for payment handling.

• Enter service billing information into the appropriate system with a strong focus on completeness, accuracy, and proper documentation.

• Reconcile vendor statements, investigate outstanding items, and help reduce aged billing discrepancies.

• Communicate with vendors to resolve invoice questions, missing details, and pricing or documentation issues.

• Perform data validation and record cleanup activities to improve billing accuracy and support operational readiness.

• Prepare invoice records so downstream Finance and Accounts Payable teams receive complete and organized documentation.

• Provide additional clerical and administrative assistance to support daily billing operations as needed.

• At least 2 years of experience in billing, invoice processing, or a related accounting support role.
• Hands-on knowledge of billing operations, invoice reconciliation, and statement review.
• Experience handling billing inquiries, collections-related follow-up, and discrepancy resolution.
• Proficiency with computerized billing systems, including Microsoft Dynamics 365 ERP.
• Strong data entry skills with close attention to detail and accuracy in a high-volume environment.
• Ability to organize multiple priorities, meet daily processing expectations, and work efficiently under pressure.
• Effective written and verbal communication skills for coordinating with vendors and internal teams.