Community Administrator

We are seeking a dependable and highly organized Full-Time Property Administrator to support the daily operations of two townhome communities located in Mahwah and Pompton Plains, New Jersey. This position will work closely with the Property Manager, residents, Board members, vendors, and contractors to ensure that administrative and community matters are handled efficiently and professionally. Salary range $50,000-$55,000

Key Responsibilities:

• Respond to resident telephone calls, emails, and service requests
• Provide administrative support to the Property Manager and Boards of Directors
• Prepare community correspondence, notices, mailings, and meeting materials
• Create and track work orders, maintenance requests, and resident concerns
• Communicate with vendors and follow up on proposals, scheduling, and completed work
• Maintain homeowner, vendor, insurance, and community records
• Process invoices and assist with account and payment inquiries
• Track violations and prepare correspondence in accordance with community procedures
• Assist with architectural applications, move-in information, and other resident requests
• Attend occasional Board meetings or community events as needed
• Perform other administrative duties related to the operation of the communities

Qualifications:

• Previous administrative, property management, condominium, or HOA experience preferred
• Strong written and verbal communication skills
• Excellent organization, attention to detail, and follow-through
• Ability to manage multiple assignments and priorities
• Professional and courteous when communicating with residents and Board members
• Proficiency with Microsoft Outlook, Word, and Excel
• Ability to learn property management software
• Valid driver’s license and reliable transportation required
• Ability to travel between the Mahwah and Pompton Plains communities

Taylor Management company professionally manages over 300 communities throughout New Jersey and Pennsylvania. We are looking for talented and seasoned property management professionals to join us as we manage the communities we serve in the tri-state area.