Executive Personal Assistant

We are seeking a proactive, resourceful, and detail-oriented Executive Personal Assistant to support our President-CEO. This role is vital, requiring someone who will provide high-level administrative support to an executive by managing both business and personal schedules and tasks. The successful candidate will work closely with the President-CEO and must exhibit initiative and a high standard of service in all interactions. This role requires exceptional organizational skills and the ability to handle multiple tasks in a fast-paced environment.

Responsibilities:

Office Administration (Corporate HQ):

• Greet visitors and clients as needed with professionalism and warmth.
• Maintain office protocols and assist in workplace safety efforts.
• Coordinating logistics for meetings, conferences, and other events, both internal and external.
• Set up meetings – attend some and take notes. Prepare and distribute minutes.
• Assist with business travel coordination for employees and clients and preparing detailed itineraries.
• Property management tasks related monthly HOA dues, banking and statement oversight, property tax payments and record retention.

Required Skills and Qualifications (must-haves):

• 5+ years of experience in personal assistance, executive assistance, or a similar hybrid role supporting C-level executive(s) (PA experience is highly preferred).
• The ability to anticipate and resolve issues independently is highly valued.
• Strong multitasking and organizational skills with a proactive mindset.
• Requires flexibility and the ability to adapt to changing priorities and demands. Ability to manage multiple priorities and meet deadlines.
• Excellent verbal and written communication skills are crucial for interacting with various individuals.
• Strong problem-solving skills and attention to detail.

Schedule:

In-office:

• Monday – Friday.
• As needed, possibly 1–2 weekends per year for special events.

We are a Total Visual Solutions provider helping to advance your unique brand story for the most impactful results. With over 200,000 square feet of production space, we create, we produce and we actualize your vision. AdArt is the pre-eminent Retail Visual Marketing company on the West Coast.

We are an equal opportunity employer and do not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation/gender identity, or any other characteristic protected by applicable law.