Front Desk Administrator

About the Position

We’re looking for an experienced, responsible, dependable, and organized person to join our team and help keep our office running smoothly. This is a front desk position, but it is more than just answering phones. You will be helping with a variety of day-to-day tasks and working closely with our Project Managers, Assistant Project Managers, and Accounting Department.

We’re looking for someone who takes pride in their work, pays attention to the little details, and follows through on what they’re responsible for. You should be comfortable staying busy, juggling different tasks, and knowing what needs to be done without always having to be asked. Being friendly, professional, willing to learn, and willing to jump in and help wherever needed is important to us.

Most importantly, we want someone who is reliable and wants to be part of a team.

Start date 9/1/26

What You'll Be Doing

Front Desk & Office

• Open and lock up the front door each day.
• Answer incoming phone calls and direct them to the appropriate person.
• Handle incoming and outgoing mail.
• Prepare and send FedEx packages.
• Help keep the front office neat and organized.
• Send daily attendance, birthday, and anniversary emails.

Purchasing & Materials

• Generate purchase orders when needed.
• Enter purchase orders into Smartsheet.
• Keep track of materials and packages that come into the office.
• Match packing slips with purchase orders and update Smartsheet.
• File purchase orders and packing slips with accounting.
• Order office supplies and put deliveries away when they arrive.
• Project Support
• Help Project Managers and Assistant Project Managers with labels, packages, and send project samples.

· Assist Assistant Project Managers with project manifests as needed.

• Help keep field certificates and related information up to date in Smartsheet.
• Provide general administrative support to the project management team when needed.
• Help with other tasks around the office as needed.

Computer Programs You'll Use

You will be working with:

• Microsoft Outlook
• Sage Timberline
• Smartsheet
• Microsoft Excel
• Adobe

Hours are Monday–Friday | 8:00 AM–5:00 PM
with Lunch Break from 1:00 – 2:00 PM

Previous office or administrative experience required.

A Little About Us

We are a family-owned company, and we’re proud of that. We work hard, help each other out, and believe that everyone on our team plays an important part in keeping things moving.

We are always looking to add good people to our team who are hardworking, dependable, willing to learn, and who want to be part of a company where teamwork really matters.

If you are someone who likes staying busy, enjoys helping others, and wants to be part of a great team, we’d love to hear from you!

We are a family owned company and are proud of that. We thrive on team work and thinking outside of the box, always looking to expand our family and bring new eager team players to join us!
Salary's are based off of experience that you have.