RECEPTIONIST
Job Description
Pay Rate: $20-22/hr
Schedule: Monday – Friday, 8:00 AM – 5:00 PM
About the Role
We are seeking a detail-oriented and dependable Receptionist to join our team. This role is a hybrid of front-desk hospitality and essential back-office support. You will be the first point of contact for our guests while playing a vital role in our accounting and project management workflows.
Key Responsibilities
Reception & Office Coordination
Front Desk Management: Serve as the face of the company by greeting guests warmly and professionally.
Communication: Manage incoming phone calls and direct inquiries to the appropriate team members.
Facility Access: Responsible for the daily opening and locking of the office doors (8:00 AM opening).
Accounts Payable & Project Support
Documentation: High-volume filing and organization of financial records.
Invoice Processing: Coding invoices accurately for accounting entry.
Contract Management: Assisting with project contracts and processing Change Orders.
Compliance: Managing Lien Waivers and tracking Insurance Certificates to ensure all vendors meet project requirements.
Project Lifecycle Support
Project Closeout: Learn and master the project closeout process to provide critical assistance as projects reach completion.
General Support: Handle additional office tasks and miscellaneous responsibilities as needed to keep the team running efficiently.
Qualifications
Reliability: Ability to maintain a consistent 8:00 AM – 5:00 PM schedule.
Organizational Skills: High attention to detail, especially regarding filing and financial coding.
Communication: A professional demeanor for greeting guests and answering phones.
Tech Savvy: Proficiency in Microsoft Office (Excel and Word) is preferred.
