Administrative Assistant

A Carter Lumber Administrative Assistant is responsible for providing administrative support which includes financial reporting, bookkeeping, accounts payable and accounts receivable. Ensures that the process is running smoothly. A strong belief in the mission and goals of the company are necessary to this position.

Requirements:

• Previous administrative experience
• Ability to use strong judgment in analyzing, troubleshooting and evaluating problems
• Excellent written and oral communication skills and ability to prioritize
• Experience working with numbers and resolving discrepancies
• Friendly, outgoing personality
• Working knowledge of Microsoft Office including Outlook, Word and Excel

Responsibilities:

​Administrative Duties

• Performs various administration functions including reporting, filing, faxing and shredding.
• Ensures that all mail and faxes are received and routed to proper parties in a timely manner.
• Responsible for collecting sales tickets throughout the day.
• Manages proceeds from vending machines and orders office supplies.
• Keeps files updated and creates new files as needed.

Accounts Receivable

• Processes purchase orders by entering in the system, matching with invoices, correcting any discrepancies and providing reports.
• Files purchase orders after verification is complete.

Sales Support

• Reconciles cash drawer and banking information; oversees petty cash disbursements and customer refund check requests.
• Assists customers with credit questions and invoice documentation.
• Processes new job accounts, ensuring correct salesman is assigned and all paperwork is complete.
• Verifies pricing per contract and reviews deliveries that are on hold.

Benefits (full-time employees)

• Health, Dental, Vision (Single and Family Plans) available after 30 days of employment
• Short and Long-Term Disability
• Company-paid life insurance and AD&D
• Optional supplemental life insurance
• Company-match 401(k)
• Vacation time and paid holidays
• Vendor incentives
• Room for growth; we promote from within!
• Military encouraged to apply!

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