Hospice Office Manager
Job Description
Title: Hospice Office Manager
Location: Montgomery County, PA
Position Summary
The Hospice Office Manager is responsible for overseeing the administrative operations of the hospice offices. This role ensures smooth day-to-day office operations while supporting the interdisciplinary hospice teams, accurate payroll processing, HR compliance, employee lifecycle management. The ideal candidate is highly organized, detail-oriented, and experienced in healthcare or hospice.
Office Manager Responsibilities
• Oversee daily office operations to ensure efficient workflow and compliance
• Serve as liaison between corporate leadership, clinical staff, and external vendors
• Maintain office supplies, equipment, and administrative systems
• Support survey readiness and audits related to HR, payroll, and administrative documentation
• Assist leadership with reports, audits, and special projects as assigned
• Administer full employee lifecycle processes including onboarding, orientation, offboarding, and personnel file management
• Ensure compliance with federal, state, and local employment laws and hospice regulations
• Maintain accurate employee records, certifications, licensure, and required training documentation
• Coordinate recruitment efforts, including posting positions, screening applicants, and scheduling interviews
• Serve as a point of contact for employee questions regarding policies, benefits, payroll, and HR procedures
• Assist with benefits enrollment, open enrollment, and employee communications
• Support performance management processes, employee relations matters, and disciplinary documentation
• Process accurate and timely payroll for all hospice employees
• Ensure proper timekeeping, PTO tracking, wage calculations, and payroll deductions
• Administer payroll changes including new hires, terminations, pay rate changes, and garnishments
• Coordinate with finance and leadership to ensure payroll accuracy and compliance
• Maintain confidentiality of all payroll and employee information
Qualifications
• Minimum of 2–3 years of experience in HR and payroll administration, preferably inhospice
• Knowledge of employment laws, payroll regulations, and HR best practices
• Experience with payroll systems, HRIS platforms, and timekeeping systems
• Strong organizational skills with exceptional attention to detail
• Ability to handle sensitive and confidential information with professionalism
• Excellent communication and interpersonal skills
