Accounting Coordinator

Position Summary

We are seeking a dependable, detail-oriented Accounting Coordinator to join our growing custom team.

The ideal candidate is a hard-working, self-motivated individual who thrives in a fast-paced environment, comfortable working with multiple entities. They possess exceptional attention to detail, can stay focused on completing tasks efficiently, and take pride in producing accurate work. This individual will serve as an important support resource for both the Accounting Manager and Construction Team while creating a welcoming and professional experience for our customers, vendors, and business partners.

Primary Responsibilities

• Provide accounting and administrative support to the Accounting Manager and Construction Management Team.
• Job cost reconciliation ensuring clients’ current budgets are up to date.
• Perform high-volume, accurate data entry while maintaining exceptional attention to detail.
• Enter vendor invoices, credit card receipts, and other accounting transactions accurately and efficiently for multiple companies.
• Reconcile vendor statements by comparing invoices, payments, and account balances to identify and resolve discrepancies.
• Process accounts payable invoices accurately and ensure timely payments to vendors.
• Maintain accounting email inboxes, including incoming invoices, vendor correspondence, and customer communications.
• Maintain accurate and up-to-date vendor insurance certificates and related documentation.
• Scan, file, organize, and maintain electronic and paper records.
• Communicate professionally and effectively with clients, vendors, subcontractors, and team members.
• Handle confidential financial and customer information with discretion and professionalism.

Administrative Support as needed, may include answering incoming phone calls, greeting clients as they arrive, and receiving and distributing packages and incoming mail.

Qualifications

• Minimum 2 years of accounting, bookkeeping, administrative, or high-volume data entry experience required.
• Excellent attention to detail with a strong commitment to accuracy.
• Strong organizational, time management, and multitasking skills.
• Proficiency with QuickBooks, Microsoft Outlook, Excel, and Word.
• Ability to maintain confidentiality and exercise good judgment.
• Excellent verbal and written communication skills.
• Friendly, professional demeanor with exceptional customer service skills.
• Construction or home building industry experience is preferred but not required.

The successful candidate enjoys a fast-paced, task-driven environment, is highly organized, can effectively prioritize multiple responsibilities while maintaining exceptional attention to detail, and takes pride in delivering accurate, well-organized work on time.

Why You’ll Love This Role

This is an excellent opportunity for someone who enjoys being an essential part of a growing company. You’ll play a key role in supporting the Accounting Manager and Construction Team while helping ensure our office runs smoothly and our customers receive exceptional service. If you’re someone who values accuracy, enjoys staying productive, and takes pride in a job well done, we’d love to hear from you.

* Must pass a background check and a drug test.

Job Type: Full-time

Benefits:

· Simple IRA

· Simple IRA matching

· Dental insurance

· Health insurance

· Paid time off

· Vision insurance

Schedule:

Monday to Friday

At Hannah Custom Homes, we take pride in our mission: building high-quality, high-performing homes and long-lasting relationships through a proven process, a dedication to building science, and a standard of excellence.

Our core values guide everything we do:
Pride • Initiative • Integrity • Teamwork • Excellence

If you're looking to join a team that values a strong, supportive culture as much as great craftsmanship, we'd love to hear from you!