Accounts Payable/ Accounts Receivable / Administrative Coordinator

Accounts Payable / Accounts Receivable & Administrative Coordinator

Pay: $24.00–$29.00/hour ($50,000–$60,000 annually)
Schedule: Monday–Friday
Industry: Industrial Services / Petrochemical Support

Position Summary

We are seeking an experienced Accounts Payable / Accounts Receivable Specialist to support the accounting and administrative operations of an established industrial services company serving the petrochemical industry. This position will manage day-to-day AP and AR functions, collections, customer and vendor accounts, and assist the Office Manager/Controller with accounting and office operations.

The ideal candidate will have hands-on QuickBooks experience, a solid understanding of accounting principles, and strong communication skills when working with customers and vendors.

Key Responsibilities

• Process and manage Accounts Payable, including accurate entry and maintenance of payable transactions.
• Manage Accounts Receivable, including customer accounts and outstanding balances.
• Perform AR collections and communicate professionally with customers regarding past-due accounts.
• Maintain and update customer and vendor profiles and account information.
• Assist with account reconciliations, debits/credits, and financial reporting.
• Coordinate with vendors and handle purchasing for facility-related needs.
• Maintain accurate accounting records and supporting documentation.
• Communicate with customers and vendors in a professional business-to-business (B2B) environment.
• Assist the Office Manager/Controller with accounting, reporting, and administrative responsibilities as needed.

Qualifications

• Previous Accounts Payable and Accounts Receivable experience required.
• Hands-on experience with Intuit QuickBooks required.
• Working knowledge of debits, credits, reconciliations, and accounting reporting.
• Proficiency with Microsoft Excel, Word, and Outlook.
• Experience with AR collections and customer account follow-up.
• Strong data entry, accuracy, and organizational skills.
• Professional written and verbal communication skills.
• Experience communicating with business customers and vendors.
• Ability to manage multiple accounting and administrative priorities independently.

Preferred: Previous experience in an industrial, manufacturing, construction, equipment rental, petrochemical, or similar B2B environment.

ProSource Staffing is a professional staffing agency dedicated to connecting qualified candidates with companies in need of reliable talent. We specialize in providing temporary, temp-to-hire, and direct-hire staffing solutions across a variety of industries, including industrial, office, and skilled trades. Our team focuses on matching candidates’ skills and career goals with the right opportunities, while supporting both clients and employees throughout the hiring process. We pride ourselves on professionalism, personalized service, and building long-term relationships with the people and companies we serve.