Senior Administrative Coordinator

Responsibilities:

• Order supplies/materials for Department and supported Programs
• Generate visit requests.
• Coordinate the onboarding of new employees and subcontractors.
• Department and Department Manager Calendar management, meeting scheduling and coordination.
• Schedule and coordinate all-hands meetings and subsequent survey distributions
• Generate expense reports.
• Collect inputs and generate Department Monthly Highlight Reports.
• Input data into and generate reports from various company databases and applications
• Maintain Department Action Item Status and proactively track commitments to completion.
• Understand and comply with Client's policies and procedures, Security functions, and Information/Digital Technology and serve as a front-line resource for employees navigating these systems.
• Must be comfortable with working on mobile devices and using this technology for increasing productivity of both the main office and other locations where the SI&T Leader may travel.
• Excellent communication skills, oral and written communication (i.e. writing, spelling, grammar and punctuation).

Requirements:

• Experience with Microsoft Office - Word, Excel, PowerPoint.
• Experience scheduling, booking travel, entering VAR's and VMS forms, Visit Registrations, and/or ordering supplies.

Preferred:

• Advanced computer skills in Microsoft Office (MS Word, PowerPoint and Excel), including the ability to merge Excel data into PowerPoint presentations, perform advanced Excel functions, and manage Internal/External SharePoint platforms effectively.
• Demonstrated excellent attention to detail, ability to work independently with minimal supervision and adapt to changes in priorities in a fast-paced environment.
• Strong interpersonal skills.
• Ability to work collaboratively as part of a team, with flexibility to adapt to changing situations and responsibilities.
• Highly organized with the ability to prioritize tasks, manage multiple responsibilities, and proactively anticipate needs and their impacts.
• Experience in dealing with customers and ability to multitask.
• Strong atention to detail, with the ability to work independently with minimal supervision, and effectively adapt to shifting priorities in a fast-paced environment.

Years of Experience Required (if any):

• Minimum of 6 years of relevant experience.

Education:

• Typically requires an AA/AS degree (or other 2-year post high school training).

Zobility is RGBSI's workforce management and staffing division. RGBSI is a multi-national corporation headquartered in Troy, MI with branches throughout the USA, Canada, Germany, and India.