Medical Operations & Administrative Coordinator

Medical Operations & Administrative Coordinator
Job Summary

• Performs a variety of medical office secretarial and clerical duties and some administrative tasks which require knowledge of departmental policies and procedures.

General Accountabilities

• Transcribes dictation relating to medical histories, physical examinations, discharges and other special notes.
• Schedules patient appointments, answers general questions, obtains authorizations and pre-authorizations for patient care services.
• Maintains master calendar for physician(s).
• Processes insurance forms and maintains logs
• Detail-oriented with the ability to streamline processes and ensure accuracy.
• Familiarity with billing codes (CPT, ICD-10) and medical billing procedures.
• Coordinates submission of appropriate charges to billing department.
• Utilize EHR/EMR systems efficiently for patient chart management and documentation support.
• Coordinates multidisciplinary communication to ensure continuity of patient care.
• Inserts laboratory results into patient charts.
• Files charts according to established procedures.
• Reads and prioritizes incoming mail.
• Provides assistance in the day-to-day administration of department.
• Establishes and maintains files and records.
• Oversees equipment and office supply inventories and initiates or approves service requests and supply orders.

*The company reserves the right to add or change duties at any time.
Job Qualifications
Education: High school diploma or equivalent
Experience: A few months to 8 years of related experience
Skills
Excellent verbal and written communication, Service orientation, Coordination, Time management, Monitoring