Assistant Office Manager

Robert Half is partnering with a well-established local organization to hire an Assistant Office Manager for an immediate opportunity. This full-time, temporary position will provide coverage during a maternity leave and is ideal for someone who enjoys wearing multiple hats in a busy office environment.

The ideal candidate will be comfortable balancing front desk responsibilities, administrative support, and light accounting duties while helping keep day-to-day operations running smoothly. We're looking for someone who is adaptable, organized, team-oriented, and willing to jump in wherever needed.

What You'll Be Doing

• Serve as the first point of contact for visitors and incoming calls, creating a professional and welcoming office environment
• Prepare invoices and assist with routine administrative tasks
• Maintain accurate office records and organize physical and digital filing systems
• Support accounts receivable activities, including tracking payments and related documentation
• Provide general office and clerical support as business needs shift throughout the day
• Learn and utilize the company's Traverse ERP system
• Assist with special projects and operational tasks as assigned
• Cross-train with team members to ensure consistent office coverage

What We're Looking For

• Prior office administration, office management, or administrative support experience
• Strong customer service and communication skills
• Excellent organizational skills and attention to detail
• Ability to prioritize tasks and adapt to changing needs
• Experience with invoicing, accounts receivable, or basic accounting support preferred
• Proficiency with Microsoft Office, including Outlook, Word, and Excel
• ERP experience is a plus; Traverse experience is highly desirable

Why This Opportunity?

• Diverse role with a mix of administrative, customer service, and accounting responsibilities
• Collaborative and supportive office environment
• Opportunity to gain exposure to multiple areas of business operations
• Great fit for someone who enjoys being the go-to person in the office

Interested in learning more? Apply today or contact Mary Christman or Ashley Veltri at 518-462-1430 for additional details. We'd love to tell you more about the company, team, and day-to-day responsibilities. We hope to talk to you soon!

• Prior experience in office administration, front desk support, or a similar business support role.
• Ability to manage receptionist responsibilities while maintaining strong customer service standards.
• Working knowledge of invoicing processes and general administrative coordination.
• Familiarity with accounts payable or accounts receivable support in an office environment.
• Strong organizational skills with the ability to maintain filing systems and office documentation.
• Comfortable ordering, tracking, and maintaining office supplies as needed.
• Reliable, adaptable, and able to work effectively as part of a team in a busy onsite office.