Admin Assistant

TRC Talent Solutions is Hiring an Administrative Assistant in Duke, OK

Looking for an opportunity where you can combine administrative support, organization, and day-to-day office coordination? TRC Talent Solutions is hiring an Administrative Assistant to support daily office and site operations for a growing industrial organization. This role is ideal for someone who is highly organized, detail-oriented, and comfortable supporting employees and visitors while also assisting with equipment tracking, reporting, and site coordination.

Job Details

• Location: Duke, OK | Fully On-Site

• Pay: $20-25/hr./ Dependent on Experience

• Schedule: Monday–Friday | 10:00am -3:00pm

What You’ll Be Doing

• Welcome and assist visitors with general information, accommodations, and site access

• Coordinate hotel reservations and accommodations for employees, contractors, and business visitors

• Monitor office supply inventory and place orders as needed

• Coordinate routine and special office cleaning services with outside vendors

• Assist with email correspondence, document preparation, filing, data entry, and meeting coordination

• Coordinate with site and logistics teams to support the storage, organization, and tracking of equipment movement throughout the site

• Prepare and distribute daily equipment delivery and condition reports

• Photograph incoming equipment and document any visible damage, discrepancies, or concerns

• Maintain organized electronic and physical files for reports, photographs, delivery records, and other documentation

• Communicate equipment, delivery, storage, or condition concerns to the appropriate team members

What We’re Looking For

• 2+ years of administrative, office support, logistics, construction-site, warehouse, or similar experience preferred

• Strong proficiency with Microsoft Office, including Outlook, Excel, Word, and Teams

• Comfortable working with employees, vendors, contractors, and visitors in a professional environment

• Previous experience in a manufacturing, construction, industrial, warehouse, or project-site environment is preferred

• Experience coordinating travel or hotel accommodations is a plus

• Basic knowledge of purchase orders, invoices, and vendor coordination is preferred

• Ability to walk through equipment storage and staging areas and follow all required site safety and PPE requirements

• Ability to occasionally lift office supplies weighing up to 25 pounds

Why You’ll Like This Opportunity

• Opportunity to take ownership of day-to-day office and site support activities

• Gain experience supporting an established industrial organization