Administrative Assistant

We are looking for an Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who excels in organized administrative work, manages documentation with precision, and helps maintain a smooth client intake process. The person in this role will handle high-volume records processing, ensure submitted materials are complete and properly organized, and provide dependable front-office support.

Responsibilities:
• Enter large volumes of information accurately and maintain well-organized client records for ongoing office use.
• Review incoming paperwork for completeness and arrange documents so tax preparation staff can access needed materials efficiently.
• File, scan, copy, and digitize records while keeping physical and electronic documents properly maintained.
• Monitor client files closely to help prevent duplicate requests for information that has already been provided.
• Support reception and general administrative activities, including handling inbound calls and assisting with routine office tasks.
• Maintain a high level of accuracy when processing documentation and flag missing or inconsistent details for follow-up.
• Organize sensitive paperwork in a clear, accessible manner to support an efficient and well-structured workflow.• Previous experience in administrative support, office coordination, or a similar clerical role.
• Strong data entry skills with a consistent focus on accuracy and attention to detail.
• Ability to manage filing, scanning, copying, and electronic document organization efficiently.
• Comfortable answering inbound calls and providing attentive front-desk support.
• Proficiency in handling multiple administrative tasks while staying organized in a fast-paced environment.
• Ability to review documents carefully and identify missing, duplicate, or incomplete information.
• Reliable communication skills and a careful approach to working with confidential client records.