Bookkeeper

About the Opportunity

We are seeking a highly organized and detail-oriented Bookkeeper / Office Assistant to support both financial and administrative operations for a private organization. This role is ideal for a professional who thrives in a dynamic environment, enjoys wearing multiple hats, and takes pride in maintaining accuracy, organization, and confidentiality.

The successful candidate will serve as a trusted resource, helping manage day-to-day bookkeeping, recordkeeping, and administrative functions while supporting leadership and operational initiatives.

Responsibilities

Bookkeeping

• Manage accounts payable, including collecting documentation and coordinating approval processes.
• Enter bills, vendor information, and financial transactions into QuickBooks.
• Reconcile credit card accounts and maintain accurate expense tracking records.
• Monitor recurring payments, subscriptions, memberships, and service agreements.
• Prepare spreadsheets and reports for budgeting, expense tracking, and project monitoring.
• Reconcile petty cash and maintain organized financial documentation.

Administrative Support

• Provide administrative assistance to leadership and operations teams.
• Organize and maintain digital and physical records, including contracts, manuals, contact information, and asset documentation.
• Coordinate travel arrangements, appointments, meetings, and reservations.
• Schedule and manage virtual meetings using Microsoft Teams and Zoom.
• Assist with special projects and operational initiatives as needed.
• Run occasional local errands and support general office operations.

Qualifications

• Minimum of 5 years of bookkeeping experience using QuickBooks.
• Strong proficiency in Microsoft Excel, Word, and Outlook.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to manage multiple priorities.
• Comfortable working with various technologies, including Windows and Apple platforms.
• Experience maintaining confidential information with discretion and professionalism.
• Valid driver's license and reliable transportation.

Desired Attributes

• Professional, polished, and dependable.
• Strong organizational and follow-through skills.
• Resourceful problem solver with a proactive mindset.
• Positive attitude and collaborative approach.
• High level of emotional intelligence and professionalism.
• Ability to work independently while supporting a team environment.

What We Offer

• Competitive compensation package.
• Stable, long-term opportunity with a professional organization.
• Collaborative and supportive team culture.
• Diverse responsibilities with the opportunity to make a meaningful impact.
• Positive work environment that values accountability, trust, and teamwork.

Qualified candidates who enjoy a combination of bookkeeping, office administration, and operational support are encouraged to apply. This role requires exceptional accuracy, discretion, and a commitment to delivering high-quality work.