Funeral Home Administration Coordinator

Job Summary

Supervises and coordinates the activities of clerical and administrative personnel.

Job Summary

• Performs varied secretarial and administrative duties for an administrative department.

General Accountabilities

• Coordinates office activities and operations to ensure efficiency and adherence to company policies.
• Supervises administrative personnel and delegates responsibilities.
• Acts as back up for inventory of office supplies and places orders when necessary.
• Manages agendas/travel arrangements/appointments for management.
• Produces timely reports and prepares presentations/proposals as assigned.
• Performs other related duties as assigned by management.
• Composes and produces business correspondences, reports and related materials or guides the work of other staff who produce these materials.
• Reviews and signs materials, as authorized.
• Edits documents produced by others.
• Ensures confidentiality and controls access to sensitive information, such as staff personnel files.
• Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.
• Serves as an internal resource to administrators or staff on departmental and company procedures.
• Performs administrative duties associated with scheduling and coordinating meetings and planning events.
• Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.
• Oversees office operations.
• Schedules, assigns and prioritizes workload by setting appropriate deadlines.
• Cleans bathrooms, offices, hallways, and any other assigned areas by sweeping, mopping, scrubbing and polishing.
• Disposes of infectious waste when assigned.
• Empties and decontaminates trash containers.
• Moves, rearranges, and dusts furniture and fixtures.
• Mixes or blends routine cleaning solutions to proper concentrations as necessary for various tasks.
• Sweeps sidewalks, porches, and tiled surfaces.
• Operates wet/dry vacuum for cleaning and shampooing carpeted areas.
• Reports needs for minor building or equipment repair to supervisor.
• Replaces light bulbs and/or reports safety hazards to supervisor.
• The company reserves the right to add or change duties at any time.
• Reads incoming correspondence and gathers data to formulate reply.
• Keeps track of received data and source documents.
• Prepares and sorts source documents, and identifies and interprets data to be entered.
• Contacts preparers of source documents to resolve questions, inconsistencies, or missing data.
• Enters alphabetic, numeric, or symbolic data from source documents into computer following format displayed on screen, and enters necessary codes.
• Compares data entered with source documents, or reenters data in verification format on screen to detect errors.
• Makes necessary corrections to information entered.
• Compiles, sorts, and verifies accuracy of data to be entered.

Job Qualifications

• Education: Associate's degree
• Experience: 3-5 years of related experience

Skills

Excellent written and oral communication skills

Active listening

Time management

Service orientation

Critical thinking

Since 1912, Hooper Memorial Home, Inc. has stood as a pillar of support for the Harrisburg community. As a family-owned and operated institution for over a century, we blend deep-rooted tradition with a modern, tech-savvy approach to funeral service. We aren't just looking for an employee; we’re looking for a passionate, high-energy leader to join our growing team and uphold our culture of excellence. We are seeking a professional who possesses a unique blend of empathy, professional precision, and administrative leadership. In this role, you will do more than manage logistics—ours is a mission of comfort, guiding families through their most difficult moments with dignity and grace.