Catering Administrative Assistant

The Catering Administrative Assistant supports a small team by managing daily administrative tasks and ensuring efficient office operations within a catering environment. Reporting to multiple supervisors, this role involves limited local travel and relies on standard office software to facilitate smooth communication and organization.

Responsibilities

• Perform accurate data entry and maintain records
• Manage scheduling and calendar coordination
• Provide customer support and handle correspondence
• Organize filing systems and office supplies
• Handle phone communications professionally
• Assist with event planning and coordination
• Communicate order details to kitchen staff

Required Qualifications

• Proficient in Microsoft Office and data entry
• Strong customer service and communication skills
• Effective time management and organizational abilities
• Problem-solving aptitude
• Bilingual - Spanish

Preferred Qualifications

• 5+ years of experience in office administration
• Food Handlers License, NYC Dept of Health
• Experience in event coordination

For more than 45 years, MBJ Food Services has been a trusted provider of campus dining and catering solutions throughout New York City. As a second-generation, family-owned and certified M/WBE company, we continue to expand our operations across multiple college campuses.

We're looking for professionals who enjoy working in a collaborative, fast-paced environment and want to be part of a growing company where their contributions have a direct impact. If you're detail-oriented, dependable, and take pride in your work, we'd love to meet you.