Bookkeeper
Job Description
We’re a growing waterproofing and masonry company looking for an organized, detail-driven Bookkeeper / Office Administrator to run the financial and administrative backbone of our business. You’ll own the books for The Waterproofing Pros and handle lighter-touch bookkeeping for a small group of affiliated companies under the same ownership — one seat, full picture.
About Us
The Waterproofing Pros is a residential and commercial waterproofing and masonry contractor serving New Jersey. We run a busy field operation with project managers, crews, and a steady pipeline of jobs — and we invest in modern tools, including our own custom-built CRM, to keep everything running smoothly. Ownership also operates affiliated businesses whose bookkeeping you’ll support, though the large majority of your time will be spent on The Waterproofing Pros.
About the Role
Twelve months in, you’ll be the person who keeps our financials clean, current, and trusted — books reconciled monthly without chasing, vendors and customers handled promptly, and the office running so the owners can focus on growth. This is a hands-on role for someone who likes owning their lane and doesn’t need to be micromanaged.
What You’ll Do
• Own day-to-day bookkeeping in QuickBooks Online: accounts payable, accounts receivable, invoicing, and bank/credit card reconciliations
• Keep the books for a small number of affiliated companies (lower volume, same standards)
• Support payroll processing and job costing so we know where every project stands
• Handle office administration: phones, scheduling support, filing, vendor coordination, and customer follow-ups
• Maintain insurance certificates, permits, and compliance paperwork for jobs
• Prepare monthly financial summaries for ownership and assist our accountant at tax time
What We’re Looking For
Required:
• 2+ years of bookkeeping experience (AP/AR, reconciliations, month-end)
• Working proficiency in QuickBooks Online
• Strong organization and follow-through — you close loops without being reminded
• Comfortable juggling books for more than one entity and keeping them cleanly separated
• Professional phone and email communication with customers and vendors
Preferred (nice to have):
• Experience in construction, contracting, or trades (job costing, certificates of insurance, lien waivers)
• Payroll experience
• Experience supporting multiple companies or clients (bookkeeping firm background welcome)
• Comfort learning new software — we use modern tools and keep improving them
We’re a growing waterproofing and masonry company looking for an organized, detail-driven Bookkeeper / Office Administrator to run the financial and administrative backbone of our business. You’ll own the books for The Waterproofing Pros and handle lighter-touch bookkeeping for a small group of affiliated companies under the same ownership — one seat, full picture.
About Us
The Waterproofing Pros is a residential and commercial waterproofing and masonry contractor serving New Jersey. We run a busy field operation with project managers, crews, and a steady pipeline of jobs — and we invest in modern tools, including our own custom-built CRM, to keep everything running smoothly. Ownership also operates affiliated businesses whose bookkeeping you’ll support, though the large majority of your time will be spent on The Waterproofing Pros.
