Accounting Coordinator

Robert Half is looking for an Accounting Coordinator to support day-to-day payables and job-cost accounting activities for a busy, project-driven business in the South Jersey area. This position focuses on maintaining accurate financial records, reviewing invoice details carefully, and helping ensure vendor transactions are processed correctly and on schedule. The ideal candidate is organized, detail-oriented, and comfortable working with both vendors and internal teams to resolve questions and keep accounting information up to date.

Responsibilities:

• Process vendor invoices in QuickBooks with a high degree of accuracy and within required timelines.
• Assign each transaction to the appropriate entity, branch, ledger account, customer, and project so reporting remains reliable.
• Review invoices against purchase orders, receiving records, and related backup documents before approval and entry.
• Maintain complete job-cost files and supporting records to help track project expenses effectively.
• Investigate issues such as missing project identifiers, duplicate billings, incorrect pricing, or account coding concerns and follow through on resolution.
• Communicate with vendors and internal staff to obtain corrected documents, clarify incomplete details, and resolve payment-related questions.
• Keep accounts payable documentation organized and accessible for audit support, reporting, and daily operations.
• Prepare exception and variance reports related to accounts payable and job-cost activity for review by the accounting team.

The ideal Accounting Coordinator candidate should have a Bachelor's degree or equivalent combination of education. CPA preferred.

Other requirements for the Accounting Coordinator position include and are not limited to:

• 3+ years of accounts payable, bookkeeping, accounting, or job-costing experience preferred
• Experience using QuickBooks
• Basic proficiency with Microsoft Excel, Google Business Suite and office software
• Strong attention to detail and organizational skills
• Strong written and verbal communication skills

For more information on this Accounting Coordinator role and other full time accounting and finance opportunities, please contact Sam Massie at 267.996.4324 and reference JO#03720-0013484617