Administrative Assistant

We are looking for an Administrative Assistant to support daily operations in a boutique law firm office. This role combines administrative coordination, office support, and legal team assistance in a fast-paced environment. The ideal candidate is organized, dependable, and comfortable managing multiple priorities while maintaining a high standard of accuracy and service.

Responsibilities:

• Coordinate administrative processes such as opening new matters, conducting conflict reviews, and assisting with billing-related activities.

• Partner with office leadership on projects designed to improve workflow efficiency and strengthen operational support.

• Provide reliable in-office assistance on scheduled days, including preparing conference spaces, replenishing common areas, sorting mail, and handling general office needs.

• Support attorneys and paralegals by organizing digital files, preparing legal and engagement documents, and helping manage submissions, closings, and signature collection under tight timelines.

• Keep marketing and contact records current by maintaining accurate updates within the firm database.

• Manage assignments with strong attention to deadlines and produce organized, well-documented work with minimal supervision.

• Communicate professionally with colleagues, leadership, clients, and external vendors to ensure smooth day-to-day coordination.

• Contribute effectively in a hybrid work setting by balancing independent work with timely communication and collaboration across the team.

• Prior experience in administrative support, office coordination, or a similar services environment.

• Ability to handle inbound calls, routine correspondence, and front-office or receptionist-related responsibilities.

• Strong data entry and recordkeeping skills with consistent attention to detail and accuracy.

• Proficiency in general administrative office tasks, including document preparation, scheduling support, and file organization.

• Strong written and verbal communication skills with an effective approach to internal and external interactions.

• Ability to prioritize multiple tasks, meet deadlines, and remain organized in a fast-moving workplace.

• Comfortable working both independently and as part of a collaborative team.

• Dependable availability for regular in-office support in Washington, District of Columbia.

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