Administrative Manager

NEXGEN Asset Management is seeking a versatile, highly organized, and proactive Administrative Manager to oversee key operational functions and directly support our President and CEO.

In this role, you will act as a pivotal link across recruitment, human resources, payroll operations, risk and compliance administration, and executive support. The ideal candidate thrives in a dynamic environment, possesses strong communication skills, and seamlessly manages competing priorities across talent acquisition, business development, project delivery, and internal office administration.

This full-time role is based in our Sacramento, CA office.

Key Responsibilities:

1. Talent Acquisition & Recruiting

• Job Posting & Sourcing: Collaborate with team leads and executives to draft, refine, and post compelling job descriptions across relevant job boards and hiring channels.
  
• Candidate Screening & Interviews: Serve as the primary hiring manager contact to review applications, screen incoming candidates, and conduct initial screening interviews.
  
• Interview Coordination: Schedule and coordinate second-round and final interviews between qualified candidates and the internal hiring team/executives.
  

2. Human Resources & Payroll Administration

• Payroll Management: Process regular employee payroll accurately and on schedule, manage time tracking, resolve payroll inquiries, and maintain payroll records.
  
• Onboarding & Offboarding: Lead the end-to-end onboarding experience for new hires, including payroll and tax setup, documentation, orientation, and system integration.
  
• Benefits Management: Oversee employee benefits administration (open enrollment, plan updates, payroll deductions, broker coordination, and employee inquiries).
  
• HR Support: Serve as the primary point of contact for employee administrative questions, personnel record updates, and general internal policy guidance.
  

3. Compliance & Insurance Operations

• Certificates of Insurance (COIs): Request, track, process, and issue COIs for new and existing clients to ensure active contractual compliance.
  
• Compliance Tracking: Assist in maintaining vendor, client, payroll tax, and corporate compliance logs and records.
  

4. Executive Support & Core Operations

• Presidential Support: Provide administrative backing to the President & CEO across business development, contracting, and project delivery initiatives.
  
• Contracting & Proposals: Help assemble, track, and archive client contracts, agreements, and business development materials.
  
• Project Delivery Support: Coordinate logistics, documentation, and reporting to ensure smooth execution of client projects.
  
• General Office Management: Maintain smooth daily operations for the Sacramento office.
  

• Education: Bachelor’s degree in business administration, Communications, HR or related field.
  
• Experience: 7+ years of administrative, office management, or executive support experience (direct experience with full-cycle recruiting coordination, payroll, HR, or compliance strongly preferred).
  
• Technical Skills: Proficiency with Applicant Tracking Systems (ATS), payroll platforms, modern office productivity suites (e.g., Microsoft Office 365, Google Workspace), and electronic document management tools.
  
• Communication: Exceptional verbal and written communication skills with high precision, professional presentation, and strong attention to detail.
  
• Discretion & Judgment: High degree of professionalism, confidentiality, and reliability when handling candidate data, sensitive payroll, HR, and executive matters.
  
• Adaptability: Ability to prioritize effectively and work independently in a hybrid environment.
  

Why Work at NEXGEN:

• Engage with an innovative and intelligent team
  
• Fun & progressive culture in a dog-friendly office
  
• Flexible work environment
  
• Competitive salaries and room for growth
  
• Excellent benefits
  

Benefits:

• Paid Time Off (PTO): Starts at 15 days per year, increasing by 8 hours for each additional year of service (capped at 200 hours).
  
• Paid Sick Leave: 40 hours per year.
  
• Retirement Planning: 401(k) plan eligible after 3 months of service with up to a 4% company match.
  
• Healthcare: Competitive health, dental, and vision insurance options.
  
• Holidays: Standard paid company holidays.
  
  

NEXGEN Core Values:

Courage – Do the right thing & do not be afraid of taking smart risks

• Be bold and make intelligent decisions
  
• Take initiative even when faced with adversity
  

Innovation – Promote innovation & continuous improvement

• Approach work with intellectual curiosity
  
• Follow best practices of the industry
  

Respect – Treat others with respect & professionalism

• Be honest, open, and forthright
  
• Approach the organization, clients and team with integrity
  

Proactive – Anticipate & take the initiative to achieve results

• Be aware of the situation and environment
  
• Anticipate needs and take initiative to address them
  

Results – Deliver exceptional results

• Hold yourself accountable to deliverables and deadlines
  
• Strive for excellence
  

Community – Build a community of co-workers and clients

• Family-driven culture of teamwork
  
• Connect on a personal level with team and clients
  

NEXGEN is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.