Receptionist Executive Assistant

Job Title: Front Desk/Executive Assistant

Location (city, state): Tulsa, Oklahoma

Assignment Type: Contract-to-Hire

Pay: $20/hr

Work Schedule: 8-5 Monday - Friday

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company: Our client is a professional organization seeking a customer-focused individual to serve as the first point of contact. They value a welcoming environment and efficient day-to-day operations.

Job Description: The Receptionist / Front Desk Executive Assistant is responsible for creating a welcoming environment for clients, visitors, and employees while providing administrative and executive support. The ideal candidate is personable, detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities:

• Greet and welcome visitors, clients, and vendors in a friendly and professional manner.
• Answer, screen, and direct incoming phone calls and emails.
• Manage front desk operations, ensuring the reception area remains clean, organized, and presentable.
• Schedule appointments, meetings, and conference rooms.
• Provide administrative support to executives and department managers.
• Prepare correspondence, reports, presentations, and other business documents.
• Coordinate travel arrangements, meeting logistics, and executive calendars.
• Receive, sort, and distribute incoming mail and packages.
• Order and maintain office supplies and monitor inventory.
• Assist with onboarding new employees and preparing office workspaces.
• Maintain filing systems and company records, both electronic and paper.
• Coordinate with vendors and service providers as needed.
• Handle confidential information with professionalism and discretion.
• Assist with special projects and perform other administrative duties as assigned.

Qualifications:

• Professional, organized, and customer-focused mindset.
• Ability to manage multiple priorities in a fast-paced environment

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.