Administrative Assistant - IT/EBS
Job Description
Overview
The Administrative Assistant reports to the companies CIO and provides administrative and clerical support to the IT/EBS team. This role keeps schedules, invoices, meeting logistics, and office coordination organized so leaders and teams can operate efficiently. This position serves as a central point of day-to-day administrative support and employee assistance for the office.
Job Responsibilities:
Provide administrative support to assigned teams
Coordinate scheduling, calendars, and meeting logistics for leaders and teams
Process, track, and route invoices and expense records for review and approval
Support office coordination, including supplies, mail, deliveries, and day-to-day operations
Prepare routine reports, correspondence, and presentation materials
Serve as a point of contact for employee support and internal and vendor inquiries
Maintain accurate records, files, and documentation across supported departments
Partner with Executive Coordinators on cross-office coordination and priorities
Support onboarding logistics, office events, and visitor coordination as needed
Other duties or projects, administrative or otherwise, as assigned
Knowledge, Skills, and Abilities:
Strong organization and time management across competing priorities
Clear, professional written and verbal communication
Accuracy in handling invoices, records, and correspondence
Discretion when handling sensitive or confidential information
Ability to work independently and support multiple teams at once
Working knowledge of Microsoft Office and standard scheduling tools
Education and Certificates:
High school diploma or equivalent
Some administrative or clerical experience preferred
Physical Requirements:
Occasional standing, walking, bending, and reaching
Occasional lifting up to approximately 25 lbs
Occasional travel to events, vendors, or subsidiary locations
Competencies:
Accountability for accurate and timely work
Organization and follow through
Clear and dependable communication
Discretion and professional judgment
Service orientation toward leaders and teams
