HR Coordinator

Administrative Assistant (Contract)

Waterloo, IA | Contract Position

Are you a detail-oriented administrative professional looking for your next opportunity? We are seeking a reliable and organized Administrative Assistant to support daily office operations for a growing organization in the Waterloo area. This contract role is ideal for someone who enjoys a variety of responsibilities, has strong customer service skills, and is comfortable assisting with basic billing and invoicing functions.

Key Responsibilities

• Provide administrative support to office staff and leadership
• Answer and direct phone calls, emails, and incoming inquiries
• Greet visitors and assist with general front office operations
• Maintain electronic and paper filing systems
• Schedule meetings, appointments, and coordinate calendars
• Assist with data entry, document preparation, and reporting
• Support billing and invoicing processes, including invoice creation, tracking, and follow-up
• Perform basic account reconciliation and assist with administrative accounting tasks as needed
• Order office supplies and maintain inventory
• Assist with special projects and other administrative duties as assigned

Qualifications

• 2+ years of administrative, office support, or customer service experience
• Experience with billing, invoicing, accounts receivable, or bookkeeping support preferred
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel
• Strong organizational and time management skills
• Excellent verbal and written communication abilities
• Ability to manage multiple priorities while maintaining attention to detail
• Professional demeanor and strong customer service mindset

Preferred Qualifications

• Experience working in a fast-paced office environment
• Familiarity with accounting or ERP software
• Administrative support experience within manufacturing, construction, service, or professional office environments

What We're Looking For

The ideal candidate is dependable, organized, and proactive, with the ability to keep operations running smoothly while supporting a variety of administrative functions. If you enjoy a role that combines office support, customer interaction, and light billing responsibilities, we'd love to hear from you.