Facilities Coordinator

The Facilities Coordinator role involves providing support to Site and/or Assistant Facility Managers in various operational activities including maintenance and operations, accounting and finance, vendor oversight, and equipment and supplies management. This position is crucial for maintaining client relationships and ensuring service levels are met.

• Actively support an environment of teamwork, cooperation, performance excellence, and personal success.
• Conduct daily walkthroughs to ensure the office is clean and organized.
• Respond to all work orders promptly, ensuring KPI compliance and excellent customer service.
• Identify opportunities for improved operation and service excellence, making recommendations for site inspections and assessments.
• Schedule and manage repairs, maintenance, minor works, and other work requests, tracking them to completion.
• Provide information and direction to vendors, facilities staff, and other service providers to ensure excellent coordination and execution of work with minimal disruption.
• Assist in the procurement of vendors and services as required.
• Coordinate the delivery of site amenities such as fitness, food services, massage, transportation, and support moves as required.
• Provide coordination and support for events, meetings, and conference facilities.
• Manage reception and guest support, mail and courier services, office supplies and equipment maintenance, landlord relations, building access passes, and safety and security support.
• Update and maintain accurate records and official documentation for the site, including web pages.
• Maintain and propose emergency response plans, including evacuation, implementation of after-hours emergency response, and environmental health and safety.

• Experience in facilities, property management, hospitality, or related field preferred.
• Knowledge of local occupational health and safety requirements, critical facilities, and vendor management.
• Understanding of basic technical aspects of property, computer room air-conditioning, chiller systems, fire protection systems, and mechanical and electrical systems.
• Proficiency in various information technology tools and platforms.
• Excellent communication, organization, and problem-solving skills.
• Ability to work independently with minimal supervision and handle stressful situations effectively.
• Self-motivated, confident, energetic, and flexible.

• Experience with CORRIGO Program and managing tickets.
• Strong vendor management skills.
• Organized, quick learner, and motivated.

The position is based in Redwood, California, USA, with a work schedule from Monday to Friday, 7:30 AM to 4:30 PM PST. The role involves working in a dynamic environment where excellent coordination and execution of tasks are required, with minimal disruption to the daily operations.

This is a Contract position based out of Redwood City, CA.

The pay range for this position is $30.00 - $31.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Redwood City,CA.

This position is anticipated to close on Aug 21, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.