Bookkeeping Assistant

Position Summary

We are seeking a dependable, detail-oriented Bookkeeper Assistant to support the bookkeeping and financial organization needs of our tax resolution firm. This position involves a significant amount of data entry, high-volume/mass transaction entry, financial record organization, and bookkeeping support.

The ideal candidate is accurate, efficient, organized, and comfortable entering and reviewing large volumes of financial data while maintaining a high level of accuracy. This person must also be able to handle sensitive client and financial information with professionalism and confidentiality.

Key Responsibilities

• Perform high-volume data entry and mass entry of financial transactions into QuickBooks, spreadsheets, and other accounting systems.
• Enter and categorize large volumes of bank, credit card, income, and expense transactions accurately and efficiently.
• Assist with bulk transaction entry, historical bookkeeping entry, and bookkeeping cleanup projects.
• Review entered data for accuracy, completeness, duplicates, and inconsistencies.
• Reconcile bank and credit card accounts.
• Organize client income, expense, bank, and other financial documentation.
• Assist with preparing and updating Profit & Loss Statements, Balance Sheets, and other bookkeeping reports.
• Maintain accurate bookkeeping information in QuickBooks Online or other accounting software.
• Assist with importing, reviewing, categorizing, and correcting transaction data.
• Identify missing documents, uncategorized transactions, unreconciled accounts, and bookkeeping discrepancies.
• Maintain organized digital client files and financial records.
• Assist with accounts payable and accounts receivable as needed.
• Support catch-up and cleanup bookkeeping for clients with several months or years of financial activity.
• Enter information from bank statements, credit card statements, spreadsheets, receipts, and other source documents.
• Communicate with team members regarding missing financial information or documentation.
• Assist with gathering and organizing financial information needed for tax preparation and tax resolution cases.
• Follow established data-entry, bookkeeping, and quality-control procedures.
• Protect confidential client, tax, and financial information.
• Perform additional bookkeeping and administrative duties as assigned.
  

Qualifications

• Previous bookkeeping, accounting, administrative, or high-volume data-entry experience preferred.
• Strong and accurate 10-key, numeric, and financial data-entry skills.
• Ability to enter large amounts of information efficiently without sacrificing accuracy.
• Familiarity with QuickBooks Online is strongly preferred.
• Basic understanding of bookkeeping principles, including income, expenses, assets, liabilities, and account reconciliation.
• Strong attention to detail and ability to identify errors or inconsistencies.
• Excellent organizational and time-management skills.
• Comfortable working with numbers, spreadsheets, and financial documents.
• Proficiency with Microsoft Excel, Google Sheets, and common office software.
• Ability to manage multiple client files and meet deadlines.
• Strong written and verbal communication skills.
• Ability to work independently while following established procedures.
• High level of professionalism, discretion, and confidentiality.
  

Preferred Experience

• Experience working in a tax preparation, tax resolution, accounting, or bookkeeping firm.
• Experience with mass data entry, bulk transaction entry, or high-volume bookkeeping.
• Experience with bookkeeping cleanup and historical transaction categorization.
• Experience entering transactions from bank and credit card statements.
• Experience working with CSV files, Excel spreadsheets, and QuickBooks imports.
• Familiarity with financial documents such as bank statements, payroll reports, Profit & Loss Statements, and Balance Sheets.
• Experience supporting clients with incomplete or disorganized bookkeeping records.
  

Skills and Characteristics

The successful candidate will be:

• Fast and accurate with data entry
• Detail-oriented
• Organized and dependable
• Comfortable performing repetitive, high-volume transaction entry
• Able to maintain accuracy while working efficiently
• Comfortable learning new systems and procedures
• Able to prioritize deadlines and manage multiple client files
• Professional when handling sensitive financial information
• Proactive in identifying missing information and discrepancies
• A strong team player