Shipping and Receiving Coordinator
Job Description
Mid Sized E commerce and Brick and Mortar Company ois in need of a Shipping and Receiving Coordinator
3-6 Month Contract (MAYBE LONGER)
Monday through Friday IN PERSON 9-5pm
Supports day-to-day warehouse and logistics operations by accurately entering, maintaining, and validating shipment, inventory, receiving, and transfer records. This entry-level role works closely with warehouse, transportation, purchasing, and operations teams to ensure information is complete, current, and accurately reflected in company systems.
The ideal candidate is highly organized, detail-oriented, proficient in Microsoft Excel, comfortable working with data, and able to communicate effectively in both an office and warehouse environment.
Key Responsibilities
Enter and maintain inbound and outbound shipment information in logistics and inventory systems.
Update transfer, delivery, receiving, and shipment records.
Record carrier details, tracking numbers, shipping dates, delivery dates, quantities, and shipment status.
Review shipping and receiving documents for completeness and accuracy.
Compare packing slips, bills of lading, purchase orders, transfer documents, and system records.
Identify missing, incomplete, or inconsistent information and escalate discrepancies to the appropriate team.
Maintain accurate electronic files and supporting shipment documentation.
Assist with tracking open shipments, delayed deliveries, pending receipts, and outstanding transfers.
Communicate with warehouse, logistics, purchasing, and operations teams to obtain missing information.
Support the reconciliation of physical warehouse activity against system records.
Prepare routine reports and status updates related to shipments, receipts, transfers, and inventory movement.
Use Microsoft Excel to organize, reconcile, analyze, and report logistics and warehouse data.
Maintain trackers using formulas, filters, sorting, conditional formatting, and pivot tables.
Support additional administrative and operational projects as assigned.
Performance Expectations
Success in this role will be measured by:
Accuracy and timeliness of data entry.
Completeness of shipment and receiving records.
Timely identification and escalation of discrepancies.
Accuracy and quality of Excel trackers and reporting.
Organization and accessibility of supporting documentation.
Responsiveness to warehouse and logistics partners.
Consistent adherence to operational processes and deadlines.
