Special Projects Assistant Project Manager

1) Purpose of Role

Support safe, disciplined execution of assigned scopes on miningprojects by maintainingschedule adherence, budget/cost tracking, documentation integrity, andaccuratechange-order processing. Bridge communication among the field, office, vendors, andclients,so work is performed to code, on time, and within contract specificationswhile operating Procore as the system of record.

2) Scope & Decision Rights

• Owns:day-to-day document control, change-event documentation, logs and meeting notes; procurement tasking (PO preparation, lead-time/status tracking, delivery coordination); progress reporting.

• Supports:CPM/lookahead schedule logic, resource planning/allocation, cost reports and forecasts, review of pay apps and invoices, field issue resolution, and subcontractor coordination/scope splits.

• Escalates:specification deviations, safety/quality risks, schedule/cost threats, and material constraints to the CPM.

3) Essential Duties and Standards

Planning & Setup / Project Coordination

• Assist with CPM and lookahead schedules; monitor milestones and track deliverables (submittals, inspections, material).

• Keep Procore current: distribute latest plans/specs/bulletins; remove obsolete versions; draft clear agendas/minutes and action logs.

• Support constructability reviews ahead of field execution.

Contract Administration & Project Controls

• Maintain complete, organized documentation (RFIs, Submittals, meeting minutes, change logs) in Procore; help ensure an auditable project file.

Change Management

• Identify/document change triggers; compile pricing back-up and impacts; draft and route CORs; maintain status log; distribute approved changes; assist in negotiations.

Procurement & Supply-Chain Coordination

• Prepare purchase orders and submittals; track lead times and delivery status; coordinate substitutions; reconcile deliveries; surface risks; monitor supplier performance.

Schedule & Resources

• Support CPM logic and rolling lookaheads; coordinate subcontractor schedules; contribute to resource planning/allocation with field leadership.

Field & Subcontractor Support

• Ensure the field has current documents and installation details; gather clarifications through RFIs; support drawing interpretation and as-built updates; clarify scope splits across trades.

Cost & Forecasting

• Help prepare cost reports, budget forecasts, and job-cost tracking; review vendor invoices and subcontractor pay apps.

Quality & Safety

• Assist with site-specific safety plan implementation, toolbox talks, audits, and corrective actions; support inspections and quality checks to meet specs and code.

Stakeholder Communication

• Participate in OAC/subcontractor meetings; provide concise updates on milestones, issues, and change status; circulate notes and action items.

Turnover & Closeout

• Organize punch lists, O&M manuals, as-built drawings, and commissioning documentation;Assist withassembly offinal turnover packages and support lessons-learned.

Systems & Tools

• Procore (system of record), Bluebeam Revu for document control/markups, Microsoft Project, and Primavera.

4) Critical Competencies (must-demonstrate)

• Project Controls & Contract Administration: Project Management (foundations), Construction Management, Contract Management, RFIs, Submittals, Document Control, Construction Documentation.

• Commercial & Cost: Budget Management, Cost Control, Progress Reporting.
  Planning & Scheduling: CPM Scheduling, Resource Planning, Resource Allocation; MS Project/Primavera proficiency.

• Procurement & Supply Chain: Purchase Order Preparation, Quantity Take-Offs, InventoryControl, Shipment Coordination, Vendor Performance Monitoring, Procurement Software.

• Technical & Field Support: Blueprint Reading, Drawing Interpretation, As-Built Drawings, Constructability.

• Systems: Procore, Bluebeam Revu.

• Professional/Leadership: Communication, Organizational Skills, Negotiation, Decision Making, Adaptability, Team Building, People Management, Coaching, Mentorship.

5) Qualifications

Demonstratedproficiencywith the skills above through a combination of prior experience, formal or informal training, certifications (e.g., NCCER Project Management, PMP), work samples, and referenceable outcomes.Familiarity with NEC andindustry-standardpractices.Proficiencywith Procore, Bluebeam, and MS Project; Primavera experience preferred. Demonstrated strength in organization, documentation, communication, and change-order/cost support. Must have OSHA 30 in the construction industry and previous mining experience

6) Performance Measure Buckets

• Documentation discipline:Procore records current, complete, and audit-ready (RFIs, Submittals, change logs, minutes).

• Schedule support:Lookahead quality, CPM logic assistance, milestone tracking, and recovery follow-through.

• Change management:Clear backup, timely CORs, accurate routing/distribution, and negotiation support.

• Procurement alignment:PO preparation accuracy, lead-time visibility, risk surfacing, delivery coordination, and vendor follow-through.

• Cost stewardship support:Reliable updates to cost reports/forecasts; accurate validation of pay apps and invoices.

• Quality & safety support:Participation in audits/meetings; timely corrective actions and inspection readiness.

• Stakeholder satisfaction & communication:Clear, concise meeting artifacts and status updates; professional collaboration with GCs, owners, designers, and vendors.

7) Employee Benefits

• 401(k) with company match
• 100% employer-paid medical insurance (employee-only coverage)
• Dental and Vision insurance
• Sick Time