Premium Office / Financial Manager

LITCHFIELD PARK POOL SERVICE

Office Manager

Litchfield Park Pool Service is seeking a highly organized, detail-oriented Office Manager to oversee the administrative and operational functions that keep our company running efficiently. This leadership support role is responsible for coordinating payroll, front-end bookkeeping, employee onboarding, scheduling, invoicing, billing, reporting, compliance, and office operations while continually improving systems and processes.

Key Responsibilities:

Payroll & Human Resources:

• Coordinate payroll reporting, commissions, incentives, bonuses, and payroll records.
• Process new hire paperwork, E-Verify, onboarding, employee files, and HR documentation.
• Assist with weekly employee scheduling and maintain payroll software information.
• Support employee handbook updates and interview schedules.

Bookkeeping & Financial Administration:

• Manage front-end bookkeeping, deposits, journal entries, customer payments, and daily cash reconciliation.
• Prepare monthly sales tax filings and reseller license renewals.
• Ensure invoices are accurate and delivered promptly while following up on overdue accounts and collections.
• Review financial reports and maintain organized accounting records.

Business Operations:

• Maintain QuickBooks, Pool Brain and RB Control with other team members to help with inventory records, and operational reports.
• Organize vendor contracts, office systems, passwords, and digital filing structures.
• Order office supplies and maintain documentation for hardware, software, and security systems.

Continuous Improvement:

• Identify opportunities to improve business processes, software, QuickBooks organization, and operational efficiency.
• Support Mailchimp marketing administration and other special projects.
• Develop working knowledge of all departments to become a reliable operational resource.

Qualifications:

• Experience in Payroll, bookkeeping, accounting, and/or office administration.
• QuickBooks online experience required.
• Excellent organizational, communication, and problem-solving skills.
• Strong Microsoft Office skills, especially Excel.
• Ability to manage multiple priorities with exceptional attention to detail.
• Professional, dependable, self-motivated, and committed to continuous improvement.
• Background in sales preferred.

What Success Looks Like:

The successful candidate thrives in a fast-paced environment, enjoys creating organized systems, and takes ownership of improving daily operations. Over time, this individual will gain a comprehensive understanding of the business and become a trusted partner to leadership, helping ensure the company operates efficiently while supporting employees and delivering outstanding service to our customers.

Position Details:

Full-Time, Medical, Dental, flexible schedule, PTO
Location: Litchfield Park, Arizona
Competitive Pay Based on Experience starting at 52K

We currently service over 600 pools in the West Valley on a weekly basis, and our repair service and retail store are growing year over year. Despite our growth and success, LPPS has maintained a family business model and continues to garner support and build relationships with the local community. College degrees and sales experience are preferred or describe how your experience and skills can overcome this.