Posted August 07, 2026
Business Operations Coordinator - Part Time / Flexible
Surface Experts - Boston North
Stoneham, MA, US
Full Time
25USD - 35USD per hour
Job Description
Job Description
Benefits:
Business Operations Coordinator
Surface Experts Boston North is a growing service-based business, and we need a sharp, systems-oriented professional to own the "back office" engine. Not just paperwork - you are managing the workflows that allow our field and ales teams to win.
Job Benefits:
Drive the efficient operations of the business. Work with Field Team, Sales Team, and Owner to develop and execute efficient Technical, Sales, and Business Operations systems.
Primary Responsibilities:
Required Qualifications:
- Free uniforms
- Health insurance
- Opportunity for advancement
- Paid time off
- Training & development
- Vision insurance
- 401(k)
- 401(k) matching
- Bonus based on performance
- Competitive salary
- Dental insurance
- Flexible schedule
Business Operations Coordinator
Surface Experts Boston North is a growing service-based business, and we need a sharp, systems-oriented professional to own the "back office" engine. Not just paperwork - you are managing the workflows that allow our field and ales teams to win.
Job Benefits:
- Competitive salary with bonus potential
- Paid holidays and accruable vacation
- Flexible work hours if required
- Advancement opportunities.
- Bonus potential from day one!
Drive the efficient operations of the business. Work with Field Team, Sales Team, and Owner to develop and execute efficient Technical, Sales, and Business Operations systems.
Primary Responsibilities:
-
Business Operations
- Inventory Management
- Purchasing Supplies & Materials (Amazon, Home Depot, SE Orders, etc)
- Invoice Preparation & Submission (Contacts, Work Description, Before/After Photos)
- Accounts Receivable Support
- Customer Contact Information Database Management (Vonigo & Quo)
- Repair Photo Database Management (CompanyCam)
- Large Project & Warranty Partner Support (ABG, Kohler, New Construction, etc)
- Business Compliance Management
- Vehicle Info & Maintenance Management
- Assist in Develop & Document SOPs
-
Scheduling
- Collaborate with Sales, Techs, & SC to manage and optimize Repair Technicians schedules
- Communicate with customers to plan and confirm repair date/time
- Weekly Schedule Development & Distribution
-
Business Development (Account Management Support)
- Assist w/ Creating & Sending Quotes
- Customer Follow-up & Misc Communication
- Occasional Outside Sales (Scheduled Walk-thrus & Meetings)
- Identify, implement, and document solutions to improve business methods and processes
- Prioritize customer relationships and customer service
Required Qualifications:
- Goal-oriented, self-starter, and energetic
- Licensed to operate a passenger car and have a clean driving record
- Professional, caring, and service-minded
- Readiness to becomea meaninful part of a strong team and growing business
- Tech-Fluent - Comfortable with QuickBooks, CRM Tools, Mobile Apps (CompanyCam, Quo, etc), Microsoft Office
- Local & Reliable - Live within commuting distance to Office, and want a role that respects your need for flexible schedule while offering professional responsibility.
- Systems & Detail Oriented - Not just following a process, but seeing ways to improve operations, and implementing them
Flexible work from home options available.
