Payroll Administrator

We are looking for a dependable Payroll Administrator to support payroll and human resources operations for a service-based organization in Honolulu, Hawaii. This position combines accurate payroll coordination with day-to-day HR administration, requiring discretion, strong organization, and clear communication across all levels of the workforce. The ideal candidate will be comfortable managing sensitive employee information while helping maintain compliant, well-documented people processes. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. To submit your resume please call Noe Silva at 808.452.0264.

Responsibilities:

• Manage end-to-end payroll activities to ensure employees are paid accurately and within established timelines.

• Examine employee time records for completeness, follow up on inconsistencies, and approve finalized data for processing.

• Prepare and transmit payroll information to the designated payroll platform while maintaining organized payroll files and supporting documentation.

• Investigate pay-related questions, reconcile discrepancies, and provide timely resolution to employee concerns.

• Maintain personnel files and HR records, ensuring documentation is current, accurate, and handled confidentially.

• Coordinate onboarding and separation activities, including required paperwork, status updates, and internal documentation.

• Administer employee leave and benefit records such as medical coverage, vacation balances, and sick time tracking.

• Assist with compliance reporting, audits, certifications, corrective action paperwork, and claims related to disability or workers’ compensation.

• Update HR policies, handbook content, procedures, and safety-related documentation to reflect current practices.

• Support hiring for operations-focused positions by assisting with postings, candidate screening, interview coordination, and related recruiting tasks.

• Hands-on experience processing full-cycle payroll with a strong focus on accuracy and timeliness.
• Background handling multi-state payroll in an environment with approximately 101 to 500 employees.
• Proficiency with ADP Workforce Now and other payroll systems or tools used for reporting and record maintenance.
• Solid understanding of payroll administration, timekeeping review, deductions, and payroll record retention.
• Ability to manage confidential employee information with professionalism, discretion, and sound judgment.
• Strong written and verbal communication skills, with the ability to respond clearly to payroll and benefits questions.
• Highly organized approach with careful attention to detail and the ability to manage multiple deadlines effectively.