Accounts Receivable Specialist

Are you an Accounts Receivable professional with experience supporting B2B customers within a manufacturing environment? Our client, a growing and established manufacturer in Irvine, is seeking an Accounts Receivable Specialist to join their team. This is an excellent opportunity for someone who enjoys building customer relationships, driving collections efforts, resolving account issues, and contributing directly to the company's cash flow and financial success.

Responsibilities

• Manage B2B collections activities for manufacturing customers, following up on past-due balances and maintaining strong customer relationships.
• Respond to customer requests for invoices, statements, proof of delivery, and account documentation in a timely manner.
• Investigate and resolve billing discrepancies, payment issues, deductions, and account disputes by partnering with customers and internal departments.
• Monitor customer aging reports and outstanding balances to ensure timely collections and healthy cash flow.
• Maintain accurate customer account records, including contact information, payment terms, and account status updates.
• Apply cash receipts, reconcile customer accounts, and assist with resolving unapplied payments.
• Utilize Excel and Sage 500 to track receivables, analyze account activity, and support reporting needs.
• Collaborate with accounting, customer service, operations, and sales teams to resolve issues and improve the customer experience.

What We're Looking For

• 3+ years of Accounts Receivable, B2B Collections, or related accounting experience.
• Experience working within a manufacturing, distribution, or industrial environment.
• Strong understanding of commercial collections, customer account reconciliations, AR aging, and billing support.
• Experience researching and resolving customer payment and invoice discrepancies.
• Proficiency with Microsoft Excel and ERP systems; Sage 500 experience is highly preferred.
• Excellent communication and customer service skills with the ability to build relationships with business customers.

• At least 2 years of experience in accounts receivable, billing, or commercial B2B collections.
• Experience working in a manufacturing environment is preferred.
• Hands-on experience with Microsoft Excel at an intermediate level, including Pivot Tables.
• Familiarity with Sage MAS 500 or Sage 500 for receivables and customer account management.
• Knowledge of cash application, billing processes, and account payment activity.
• Strong written and verbal communication skills with a customer-focused approach.
• Ability to work onsite on a permanent basis in Irvine, California.