Administrative Assistant

Job Title: Administrative Coordinator

Location: Eastport, NY (Fully Onsite)

Pay Rate: $25.00/hour

Job Type: 6-Month Contract-to-Hire

Position Overview

Our client is seeking a highly organized and detail-oriented Administrative Coordinator to support daily office operations in a fast-paced environment. The primary responsibility of this role will be processing and ticketing incoming trucks within NetSuite while providing administrative support to management and office personnel. This is an excellent opportunity for an administrative professional who thrives in a collaborative environment and enjoys balancing multiple priorities.

Key Responsibilities

• Process and ticket incoming trucks using NetSuite.
• Provide administrative support to management and office staff.
• Answer, screen, and direct incoming phone calls and emails.
• Maintain organized electronic and paper filing systems.
• Enter, update, and manage data within company systems, ensuring accuracy and timeliness.
• Assist with invoice processing, purchase orders, and expense tracking.
• Coordinate outgoing and incoming mail, shipping, and delivery activities.
• Greet visitors and provide professional customer service.
• Support general office operations and special projects as needed.

Qualifications

• 1-3 years of experience in administrative support, office administration, customer service, or a related role. (Entry-level grads are encouraged to apply!)
• Experience with data entry and maintaining accurate records.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Ability to multitask and prioritize competing responsibilities effectively.
• High level of attention to detail and accuracy.
• Ability to work independently as well as collaboratively within a team environment.
• Professional demeanor with a positive, customer-focused attitude.
• Previous experience with NetSuite is a plus but not required.

Schedule & Compensation

• Monday through Friday: 6:30 AM - 4:30 PM
• Every other Saturday: 6:30 AM - 3:00 PM
• Fully onsite in Eastport, NY
• Up to $25.00/hr based on experience

Why Apply?

This contract-to-hire opportunity offers stable hours, competitive pay with guaranteed overtime, and the chance to join a growing organization where strong administrative professionals can make an immediate impact and build a long-term career.

This is a Contract to Hire position based out of Eastport, NY.

The pay range for this position is $25.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Eastport,NY.

This position is anticipated to close on Aug 17, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.