Office Administrator

ky Water Fire Protection Inc. is seeking a reliable, organized, and motivated Office Administrator to join our growing team. This position is ideal for someone who enjoys working with customers, staying organized, and helping keep daily operations running smoothly.

Responsibilities

• Answer incoming phone calls and emails professionally.
• Schedule appointments and coordinate technicians' daily schedules.
• Communicate with customers regarding appointments and project updates.
• Prepare estimates, invoices, and other office documents.
• Maintain customer files and job records.
• Assist with permits, inspections, and project scheduling.
• Follow up with customers and vendors.
• Order office supplies and assist with general office tasks.
• Support management with administrative and personal assistant duties as needed.

Qualifications

• Excellent communication and customer service skills.
• Strong organizational and multitasking abilities.
• Experience with Microsoft Office (Word, Excel, Outlook).
• Ability to learn new software (Housecall Pro, QuickBooks, Compliance Engine, etc.).
• Professional, dependable, and detail-oriented.
• Bilingual (English/Spanish) is a plus but not required.
• Previous office or administrative experience preferred.

Schedule

• Monday–Friday
• Full-time or Part-time (depending on experience)

Pay

Competitive pay based on experience.

If you are dependable, organized, and enjoy working in a fast-paced office environment, we'd love to hear from you. Please submit your resume along with a brief introduction about yourself.