Legal Assistant

About the Role

We are seeking an experienced Legal Assistant to support a busy civil litigation practice. The ideal candidate brings strong California civil litigation experience, proven legal calendaring skills, and a highly organized, detail-oriented approach. This role requires someone who is dependable, adaptable, and comfortable managing multiple priorities in a fast-paced environment while maintaining accuracy and professionalism.

Key Responsibilities

• Review and process all incoming mail, emails, and faxes for proper calendaring and follow-up
• Prepare, file, and serve legal documents in state and federal courts (electronic and hard-copy)
• Monitor tentative rulings and track all discovery and litigation deadlines with timely follow-up
• Coordinate court appearances, Zoom hearings, client conference calls, court reporters, and videographers
• Assist attorneys with e-filing and traditional filings, including proofreading, cite-checking, compiling exhibits and appendices, and ensuring compliance with local rules and formatting requirements
• Maintain accurate databases of attorney electronic filing credentials and court registration information
• Draft and prepare legal correspondence and supporting documents
• Research and stay current on court filing procedures, portals, and applicable rules
• Apply knowledge of California Rules of Court, Code of Civil Procedure, and relevant local court rules

Qualifications

• Minimum 3 years of prior law firm experience as a legal assistant, legal secretary, or legal administrative professional with hands-on calendaring responsibility
• California-based civil litigation experience required
• Strong working knowledge of California and federal civil procedure, court rules, and legal terminology
• Proficiency with Microsoft Office (Word, Excel, Outlook) and experience with court e-filing systems (including PACER and state court portals)
• Experience with legal calendaring software and case management systems
• Excellent written and verbal communication skills and the ability to work effectively as part of a team
• High school diploma or GED required; some college or business school coursework preferred
• Demonstrated ability to manage multiple tasks, prioritize effectively, and follow through to completion