Accounts Payable Specialist
Job Description
We are looking for an Accounts Payable Specialist to join an organization in Somerset, New Jersey on a contract basis with the potential for a permanent role. This position will support daily payables operations by ensuring invoices, expenses, and vendor records are handled accurately and on schedule. The ideal candidate is organized, detail-oriented, and comfortable working across teams to keep financial information complete and current.
A/P Specialist Responsibilities:
• Oversee vendor account setup and maintenance, ensuring supplier records remain accurate within the accounting system.
• Review incoming invoices for approval, confirm correct general ledger and cost center coding, and prepare them for timely processing.
• Execute payment activities based on due dates, including check preparation, ACH transactions, and wire transfers.
• Record purchase-related invoices and assign applicable landed costs to materials to support accurate inventory and cost tracking.
• Process employee expense submissions with proper coding and allocation across departments or cost centers.
• Prepare and post recurring monthly cost accounting entries to maintain reliable financial records.
• Communicate with vendors and internal staff to obtain missing documentation and resolve invoice or payment discrepancies promptly.
Accounts Payable Requirements:
• At least 2 years of experience in accounts payable or a closely related accounting function.
• Hands-on experience with invoice coding, account coding, and high-volume invoice processing.
• Familiarity with payment processing methods such as check runs, ACH, and wire transfers.
• Working knowledge of SAP or another enterprise accounting system is preferred.
• Ability to assign expenses accurately to cost centers and maintain strong attention to detail.
• Strong organizational and follow-up skills with the ability to meet deadlines in a fast-paced environment.
• Effective written and verbal communication skills for working with vendors and internal teams.
