Fleet Manager
Job Description
**Location:** New York City (with travel across Five Boroughs & Upstate NY)
**Employment Type:** Full-Time
Position Overview
We are seeking an experienced and detail-oriented **Fleet Manager** to oversee and manage a fleet of **20+ trucks and vans** operating across **New York City’s Five Boroughs and Upstate New York**. This role is responsible for the full lifecycle of fleet operations, including rentals and leases, maintenance, compliance, fuel management, and cost control to ensure safe, efficient, and uninterrupted daily operations.
Key Responsibilities
1. Fleet Operations & Asset Management
* Manage daily operations of company-owned, leased, and rented trucks and vans
* Maintain accurate records of all vehicles, including registration, insurance, inspections, and permits
* Track vehicle assignments across multiple locations and routes
* Monitor vehicle utilization and recommend optimization strategies
2. Rentals & Lease Management
* Oversee fleet rentals and leasing agreements
* Track lease terms, mileage limits, and **lease due dates**
* Coordinate vehicle returns, replacements, and renewals
* Communicate with vendors to negotiate pricing and service terms
3. Maintenance & Repairs
* Develop and manage preventive maintenance schedules
* Coordinate routine servicing, inspections, and emergency repairs
* Work with approved vendors and repair shops to minimize downtime
* Ensure compliance with DOT and state vehicle safety regulations
4. Fuel & Expense Control
* Manage **gas/fuel card programs**, including issuance, monitoring, and reconciliation
* Track fuel usage and identify cost-saving opportunities
* Review fleet-related expenses and prepare regular reports
5. Compliance & Safety
* Ensure vehicles meet all local, state, and federal requirements
* Maintain inspection and service records
* Support safety initiatives and accident reporting procedures
6. Reporting & Coordination
* Prepare fleet performance and cost reports for management
* Coordinate with operations, dispatch, and driver teams
* Respond promptly to fleet-related issues across all service areas
Qualifications & Requirements
* Proven experience as a **Fleet Manager or similar role** managing **20+ vehicles**
* Strong knowledge of vehicle leasing, rentals, maintenance, and fuel management
* Familiarity with NYC and Upstate NY driving environments and regulations
* Excellent organizational and vendor management skills
* Strong problem-solving and cost-control mindset
* Proficiency with fleet management systems and spreadsheets
* Valid driver’s license
Preferred Skills
* Experience with DOT compliance and inspections
* Knowledge of fuel card platforms and fleet tracking systems
* Ability to work across multiple locations and handle urgent issues
What We Offer
* Competitive compensation
* Opportunity to manage a growing and dynamic fleet operation
Meals on the Bus is a distribution service providers. We manage meals delivery across New York State. A driver is expected to handle meal box delivery to home/ resident premises or bulk deliveries of shelf stable product. We use software and tools to manage the delivery routes daily and drivers will be using it in order to accomplish tasks. There'll be a training provided for drivers.
