Administrative Analyst

Job Title: Administrative Analyst

Location: South Houston

Pay: $30-$36

Benefits: Medical

Hours: 8:00-5:00 in office

Type: 3-month contract with the possibility to extend

Key Responsibilities

• Review purchase orders, inventory records, shipping documentation, and receiving reports to verify order accuracy.
• Assess what inventory was ordered, what was received, and what items are missing, delayed, damaged, or substituted.
• Investigate discrepancies between purchase orders, contracts, invoices, and final inventory delivered.
• Perform root cause analysis to determine why discrepancies occurred and identify corrective actions.
• Reconcile inventory records and ensure data accuracy across systems and spreadsheets.
• Review AI-generated inventory classifications and manually validate item descriptions, categories, and coding accuracy.
• Compare final inventory outcomes against contractual requirements, project specifications, and client expectations.
• Communicate with vendors, clients, project managers, and internal teams to obtain missing information and resolve issues.
• Track and document discrepancies, resolutions, and trends for reporting purposes.
• Recommend process improvements to reduce errors, improve inventory accuracy, and enhance operational efficiency.
• Review purchase order numbers and supporting documentation to ensure proper tracking and accountability.
• Maintain detailed records of investigations, findings, and corrective actions.

Qualifications

• Strong analytical and problem-solving abilities.
• Exceptional attention to detail and organizational skills.
• Experience with inventory management, purchasing, logistics, accounting support, or order reconciliation preferred.
• Proficiency with spreadsheets and data analysis tools.
• Ability to investigate issues, identify root causes, and recommend solutions.
• Strong written and verbal communication skills.
• Comfortable working with AI-assisted data and validating system-generated information.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.