Assistant Project Manager

Founded in 1997 in Baltimore, MD, Miller Construction Services, Inc. is a general contracting and construction management firm that emerged as an extension of Miller Refrigeration, a service-based company established in 1990. With over 25 years of experience, Miller Construction has expanded its services to deliver high-quality projects across the East Coast, Midwest, Texas, and beyond. Our strong, customer-first ethos drives us to treat every client as a valued member of the Miller family. This commitment to relationships extends to our employees, fostering a culture of appreciation where well-being and professional growth are prioritized at every level.

JOB DESCRIPTION:

Miller Construction Services, a trusted leader in the industry, is seeking a skilled and dedicated Assistant Project Manager to join our team. This individual will play a critical role in supporting the full project lifecycle—from proposals and permitting through execution and closeout. Working under the direction of a Project Manager, the Assistant Project Manager will help ensure projects are properly documented, compliant, and executed efficiently.

ROLE AND RESPONSIBILITIES:

• Prepare, review, and submit project proposals, estimates, and permit applications.
• Track permitting requirements across municipalities and ensure timely approvals.
• Coordinate with inspectors, local officials, and regulatory agencies as required.
• Maintain organized project documentation, including drawings, specifications, permits, and correspondence.
• Assist in developing scopes of work, RFIs, submittals, and bid packages.
• Solicit and track subcontractor and vendor quotes; compile cost estimates for proposals and project planning.
• Support Project Managers with budget tracking, purchase orders, change orders, and invoicing.
• Manage timely and accurate change order documentation, ensuring proper approvals and notifications.
• Track project schedules and updates from field teams, identifying potential risks or delays.
• Coordinate project meetings, document minutes, and follow up on action items.
• Communicate effectively with clients, subcontractors, vendors, and internal teams to ensure alignment and progress.
• Support site teams in resolving field issues, material needs, and schedule adjustments.
• Ensure timely collection and submission of closeout documents, including O&M manuals, warranties, and as-built drawings.
• Maintain compliance with company policies, safety standards, and client requirements.
• Provide day-to-day support to Project Managers to keep construction projects running efficiently.
• Perform additional duties as assigned in support of project execution and company objectives.
• Ability to travel as needed for the role.
• Ability to answer phone calls after traditional work hours to meet project needs.

ROLE REQUIRMENTS:

Education:

• High school diploma or equivalent required.
• Associate’s or Bachelor’s degree in Construction Management, Mechanical Engineering, Business Administration, Project Management, or related field preferred.

Experience:

• 2+ years of experience in project coordination, construction administration, or related role.
• Experience in general contracting and/or commercial construction required.
• Familiarity with permitting processes and regulatory compliance is a plus.

Skills & Competencies:

• Strong organizational skills with high attention to detail.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook); knowledge of project management software a plus.
• Ability to manage multiple priorities in a fast-paced environment.
• Team player with a proactive, solution-focused approach.
• Understanding of construction terminology, documentation, and project lifecycle.

Miller Construction Services, Inc., is a family owned and operated commercial construction and project management company. We have been in business for over 25 years and are excited to welcome you to the team!